Automated payroll data preparation and transfers

Purpose

1.1. Automate payroll data collation, validation, and secure transfer for state-controlled alcohol retail staff, ensuring accurate wage calculation, compliance with government regulations, and timely payouts.
1.2. Integrate attendance, scheduling, overtime, and absence logs with payroll platforms, reducing manual entry and error.
1.3. Enable secure exports for financial departments or accounting services, automate audit trails, and maintain privacy standards.

Trigger Conditions

2.1. End of pay period (weekly, biweekly, or monthly calendar trigger).
2.2. On manager approval of finalized timesheets.
2.3. Schedule-based triggers tied to tax reporting deadlines.
2.4. On new or updated staff activity in HRIS systems.

Platform Variants

3.1. ADP Workforce Now
• API: Payroll Data API — Retrieve current period pay data.
3.2. Workday
• Feature: Report-as-a-Service (RaaS) — Export payroll and employee-time data.
3.3. BambooHR
• API: GET /time_off/requests — Integrate approved employee absences to payroll batch.
3.4. Paychex Flex
• Feature: Pay Data Import — Automate importing time and earnings data via SFTP upload.
3.5. SAP SuccessFactors
• API: OData API /EmpJob — Fetch job data for payroll calculations.
3.6. QuickBooks Online
• API: Payroll API v1/payroll — Automate payroll batch creation.
3.7. Xero
• API: Payroll Endpoint — POST pay run for employees.
3.8. Oracle HCM Cloud
• REST API: GET /hcmRestApi/resources/latest/payrolls — Retrieve payroll flows.
3.9. Gusto
• API: POST /v1/payrolls — Automate new payroll.
3.10. Kronos Workforce Central
• Feature: Workforce Integration Manager — Scheduled export to payroll format.
3.11. Ceridian Dayforce
• API: Dayforce Data Integration — Export time and labor management data.
3.12. Square Payroll
• API: GET /v2/employees — Retrieve eligible payees and hours.
3.13. Zenefits
• API: GET /time_entries — Sync time logs to payroll sheets.
3.14. Rippling
• API: POST /payrolls/start — Kick off payroll on data arrival.
3.15. Deputy
• Feature: Payroll Export — Schedule transfer to major formats.
3.16. Microsoft Power Automate
• Connector: Approve/Export payroll runs to SFTP, Email, or SharePoint.
3.17. SFTP Servers (Generic/Cloud)
• Feature: Automated SFTP Job — Transfer payroll files to finance or government directories.
3.18. Google Sheets
• API: Sheets API batchUpdate — Write/export payroll summaries for review/processing.
3.19. Zapier
• Integration Task: Trigger on HR approval → send payroll data to accounting suite.
3.20. Slack
• API: chat.postMessage — Notify payroll and compliance teams about automated transfers/results.

Benefits

4.1. Reduces errors from manual data entry and speeds up payroll cycles.
4.2. Ensures compliance with state/government labor and reporting rules.
4.3. Improves data security through scheduled, encrypted transfers.
4.4. Provides complete audit trails of payroll-related activity and approvals.
4.5. Frees staff time for strategic functions rather than admin tasks.
4.6. Scales easily with business and regulatory change.