Payroll data collection and transfer to accounting

Purpose

 1.1. Automate the end-to-end process of aggregating staff work hours, leave, bonuses, and deductions from multiple systems, validating the data, and seamlessly transferring payroll records into accounting software for processing and compliance.
 1.2. Eliminate manual entry errors, reduce administrative workload, accelerate payroll cycles, and ensure accuracy for staff payments and accounting reconciliation.
 1.3. Integrate data from time-tracking platforms, HR management systems, POS employee modules, and benefits providers to compile a unified payroll data set.
 1.4. Support regulatory compliance by maintaining efficient, traceable records for audits and employee queries.

Trigger Conditions

 2.1. Scheduled trigger: Weekly, bi-weekly, or monthly payroll cycle.
 2.2. Manual trigger: HR or payroll admin initiates export.
 2.3. Data change trigger: New time-entry, adjustment, or leave record detected.
 2.4. Approval trigger: Manager approves timesheets or leave.

Platform Variants

 3.1. ADP Workforce Now
  • Function/API: Export Timesheet and Payroll Data API – configure period and worker selection criteria.
 3.2. Gusto
  • API Endpoint: GET /v1/payroll – retrieve current payroll period information.
 3.3. QuickBooks Online
  • API: Payroll Reports -> Run Payroll Summary; Accounting -> POST /v3/company/{companyId}/journalentry for payroll sync.
 3.4. Xero
  • Endpoint: Payroll API /PayrollEmployees GET + /Timesheets GET, integrate with /Journal POST.
 3.5. Paychex Flex
  • Feature: Custom Exports – schedule SFTP or API pushes of processed payroll batches to accounting.
 3.6. BambooHR
  • API: /api/gateway.php/{company}/v1/time_off/requests GET, /employees/directory GET, connect to accounting export.
 3.7. Deputy
  • Endpoint: GET /api/v1/resource/TimesheetExport – filter by date, location, status.
 3.8. Zenefits
  • Feature/API: GET /core/payrolls/{payroll_id} – pull finalized payroll details.
 3.9. SAP SuccessFactors
  • Integration Center: Scheduled outbound payroll data integration to accounting software.
 3.10. Square Payroll
  • Feature: Payroll Data Export – configure for each pay cycle and push to accounting via API or CSV.
 3.11. Kronos (UKG Ready)
  • API: Workforce Management Timesheet Export and Scheduled SFTP file drop for payroll import.
 3.12. Paylocity
  • Feature/API: Payroll Data Export with custom mapping to accounting GL entries.
 3.13. Workday
  • API: GET /payroll/v1/workers/{id}/payroll-results – connect to /accounting-journals POST.
 3.14. Oracle HCM Cloud
  • Tool: Payroll Batch Extract with REST Data Integration to connected accounting endpoints.
 3.15. FreshBooks
  • API: Payroll Partner Import/Export – synchronize pay items with accounting via POST /accounting/accounting_entries.
 3.16. Sage HR
  • API: GET /payroll – combine with /accounts/POST for payroll-to-accounts transfer.
 3.17. Zoho People
  • API: /payroll/v2.0/payruns/list + connect to Zoho Books /journalentries API.
 3.18. Wave Payroll
  • Export: Scheduled payroll CSV export and upload to accounting-import API endpoint.
 3.19. Rippling
  • API: Payroll Report download + accounting system integration push.
 3.20. Intuit Payroll
  • API: Download payroll summary and automate upload to QuickBooks Accountant using POST /journal-entry.

Benefits

 4.1. Eliminates manual payroll entry, minimizing data entry errors.
 4.2. Significantly reduces administrative effort and processing time.
 4.3. Ensures all staff payments and deductions are processed on schedule.
 4.4. Maintains robust audit trails and regulatory compliance for payroll.
 4.5. Seamlessly integrates HR, time tracking, and accounting data sources, ensuring data consistency and accuracy.