Staff training session invitations and reminders

Purpose

 1.1. Automate end-to-end staff training session invitations, scheduling, and reminders for Alsatian cuisine restaurant employees.
 1.2. Ensure timely communication to maximize attendance and regulatory compliance.
 1.3. Eliminate manual errors, centralize records, and facilitate HR follow-ups through digital notifications and tracking.
 1.4. Support multi-channel delivery for diverse workforce preferences.
 1.5. Integrate with existing HR systems, calendars, and communication apps.

Trigger Conditions

 2.1. HR schedules a new training event in a calendar or training management system.
 2.2. Manager uploads or updates staff list or selects participants.
 2.3. Policy requiring periodic compliance or skills refresher triggers automated event.
 2.4. Employee onboarding triggers new training invitation.
 2.5. Time-based reminder rules pre-defined (e.g., 7 days and 1 day before session).

Platform variants

 3.1. Outlook 365 Calendar
  • Feature/Setting: Automated event creation with invites via /v1.0/me/events API.
 3.2. Google Calendar
  • Feature/Setting: Events.insert endpoint to add training, notify via 'sendNotifications' flag.
 3.3. Twilio SMS
  • Feature/Setting: Send training invites/reminders using Programmable Messaging API, 'messages.create'.
 3.4. SendGrid
  • Feature/Setting: Automated emails using 'Mail Send' v3 API, template with placeholders.
 3.5. Slack
  • Feature/Setting: Scheduled channel/message post using 'chat.scheduleMessage' API in specific staff channel.
 3.6. Microsoft Teams
  • Feature/Setting: Schedule training meeting using Graph API, send invites to group chat.
 3.7. Zoom
  • Feature/Setting: Meeting creation with 'POST /users/{userId}/meetings', auto-invite participants.
 3.8. Mailgun
  • Feature/Setting: Send staff training emails using 'messages' API endpoint.
 3.9. BambooHR
  • Feature/Setting: Integration with 'POST /calendar/events', sync event to employee calendars.
 3.10. Workday
  • Feature/Setting: Trigger notification via 'Put_Worker_Notification' API.
 3.11. Asana
  • Feature/Setting: Create training task and auto-assign with 'tasks' endpoint.
 3.12. Trello
  • Feature/Setting: Card automatically created with checklist for session attendees via 'cards' API.
 3.13. Salesforce
  • Feature/Setting: Send mass training invite with 'EmailMessage' or 'Task' object creation.
 3.14. HubSpot
  • Feature/Setting: Automated workflow for internal email or SMS notification using workflow automation.
 3.15. Freshteam
  • Feature/Setting: Schedule reminder emails via the 'Interviews API' for training sessions.
 3.16. Zoominfo Engage
  • Feature/Setting: Initiate campaign for training with automated, scheduled emails/SMS.
 3.17. Pipedrive
  • Feature/Setting: Add activities (training) for relevant employees through '/activities' endpoint.
 3.18. Zoho People
  • Feature/Setting: Schedule email/SMS workflow via Attendance/Event/Training modules.
 3.19. G Suite Gmail
  • Feature/Setting: Use 'users.messages.send' to dispatch invitations from HR mailbox.
 3.20. Discord
  • Feature/Setting: Bot sends direct message alert/reminder for training session using 'send_message' API.
 3.21. Telegram
  • Feature/Setting: Bot sendMessage method for staff reminder on mobile/desktop.
 3.22. WhatsApp Business API
  • Feature/Setting: Automated template message reminder using '/messages' endpoint.

Benefits

 4.1. Reduces manual admin workload and risk of missing staff.
 4.2. Multi-channel reach ensures all staff are notified.
 4.3. Enables attendance tracking and follow-up reminders.
 4.4. Integrates seamlessly with HR and scheduling tools.
 4.5. Promotes high compliance and consistent staff competency.