Vacation/leave request handling automation

Purpose

1. Automate the end-to-end vacation/leave request process for Brazilian restaurant staff, minimizing manual HR effort.

2. Enables standardized, automated leave submission, review, approval/rejection, notification, and calendar updates.

3. Automates compliance by ensuring mandatory labor law adherence regarding vacation periods, managing overlapping requests, and sending reminders.

4. Accelerates processing of requests, reduces errors, and provides automated audit trails for management and regulatory purposes.

Trigger Conditions

1. Employee submits leave request via web/app form, email, SMS, chat, or HR system.

2. Supervisor/manager opens incoming request notification.

3. Request status change (approve, reject, reschedule) by authorized staff.

4. Company holiday schedule or staffing-level thresholds breached.

5. Labor law compliance triggers (e.g., required minimum vacation periods).

Platform Variants

1. Microsoft Power Automate

• Feature/Setting: Automate vacation request flows using "Request Approval" and "Send Email" actions in HR SharePoint/Outlook integrations.
  

2. Slack

• Feature/Setting: Automate requests via Slack Workflow Builder using the "Form" and "Approval" workflow actions.
  

3. Google Workspace (Apps Script)

• Feature/Setting: Triggered by Google Form submissions, automates emails, calendar invitations using Google Calendar and Gmail API.
  

4. SAP SuccessFactors

• Feature/Setting: Configure "Time Off Management" APIs and automate approval routing via workflow engine.
  

5. BambooHR

• Feature/Setting: Use BambooHR API for automated request creation, approval handling, and status notifications.
  

6. Trello

• Feature/Setting: Automate card creation on vacation request board using Butler automation and card assignment.
  

7. Asana

• Feature/Setting: Automate task creation, assignee notifications, and timeline adjustments with Asana Rules.
  

8. Twilio SMS

• Feature/Setting: Automate leave request/response communication using Twilio Messaging API with keyword-based triggers.
  

9. WhatsApp Business API

• Feature/Setting: Automate leave applications and notification messages to staff and managers via WhatsApp template messages.
  

10. Jira

• Feature/Setting: Automate issue creation, approval workflow, and notifications with Jira Service Management.
  

11. Zendesk

• Feature/Setting: Automate ticket generation and routing with Zendesk Triggers for vacation requests.
  

12. Oracle HCM Cloud

• Feature/Setting: Automate leave workflows with Time and Labor APIs and notifications via Oracle Process Cloud.
  

13. Monday.com

• Feature/Setting: Automate vacation workflow with custom automations for status changes and notifications.
  

14. Freshservice

• Feature/Setting: Automate request ticketing, SLA escalation, and HR notification using Freshservice Automator.
  

15. SendGrid

• Feature/Setting: Automate notification emails using SendGrid Mail Send v3 API for request status updates.
  

16. Zoho People

• Feature/Setting: Automate leave approval and reminders through Zoho People Workflow Automator.
  

17. Gusto

• Feature/Setting: Automate tracking and HR notifications through Gusto Time-Off API.
  

18. Discord

• Feature/Setting: Automate leave requests using Discord bots and webhook-driven notifications.
  

19. Airtable

• Feature/Setting: Automate form submissions, approval status updates, and reporting with Airtable Automations.
  

20. Workday

• Feature/Setting: Automate absence management through Workday Absence API and inbound/outbound integrations.
  

21. ServiceNow

• Feature/Setting: Automate HR Service Delivery flows for leave/vacation requests using Flow Designer and REST APIs.
  

22. Notion

• Feature/Setting: Automate vacation entries and approval management with Notion API and database triggers.
  

Benefits

1. Automates repetitive HR operations, freeing staff for value tasks.

2. Automatedly reduces approval delays and communication gaps.

3. Automation improves accuracy in request tracking and compliance.

4. Automating audit logs simplify reporting, reviews, and legal processes.

5. Automator enables flexible, omnichannel submission and notification, supporting business efficiency.

6. Automatable workflows ensure consistent, standardized processing for all vacation/leave cases.

7. Accurately automates reminders, prevents understaffing, and upholds company policies.