Leave request and approval automation

Purpose

1.1. Streamline the submission, review, approval, and tracking of staff leave requests in a pet-friendly café environment.
1.2. Minimize manual errors, reduce administrative effort, and ensure correct staff coverage during periods of absence.
1.3. Enable transparent records, automated notifications, and real-time visibility for managers and employees.
1.4. Integrate with payroll and scheduling systems to automatically update leave balances and shift rosters.
1.5. Support compliance with local labor laws and internal HR policies.

Trigger Conditions

2.1. Employee submits a leave request using a digital form, chat, or email.
2.2. Manager receives approval request upon submission.
2.3. Automatic escalation if no action is taken within a defined timeframe.
2.4. System update or notification on leave approval, rejection, or cancellation.
2.5. Adjustment of staff schedule upon approval, and notification to payroll.

Platform Variants

3.1. Microsoft Power Automate
• Trigger: "When a form is submitted" from Microsoft Forms.
• Action: Use "Start and wait for an approval" for multi-level leave approval.

3.2. Slack
• Feature: Workflow Builder for leave request submission and manager notification.
• API: conversations.open with message blocks for approval buttons.

3.3. Google Workspace
• Feature: Google Forms for input, Apps Script to send notifications.
• API: Use Calendar API to mark approved leave dates.

3.4. BambooHR
• API: POST /time_off/request for new leave entries.
• Feature: Automated approval routing using BambooHR Webhooks.

3.5. Zoho People
• Feature: Leave Management module auto-approves or routes for manager action.
• API: insertRecords for leave requests.

3.6. SAP SuccessFactors
• API: EmployeeTime OData Service to create leave requests.
• Workflow: Auto-notification to managers and sync with payroll module.

3.7. Monday.com
• Feature: Automated Board to log leave requests and notify team leads.
• Integration: Outlook/Calendar sync for approved leaves.

3.8. Trello
• Feature: Butler automation for leave cards and checklist setup.
• Power-Up: Calendar integration to visualize time off.

3.9. Asana
• Feature: Custom form triggers task creation for leave approval.
• API: POST /tasks for new leave entries and notification assignments.

3.10. Jira Service Management
• Feature: Request type for leave, Auto-assign to manager for approval.
• API: POST /rest/api/2/issue for ticket creation.

3.11. Workday
• API: POST /leave_requests for input, Workflows for approval routing.
• Feature: Calendar sync for time-off display.

3.12. Gusto
• Feature: Time Off Requests automation, syncs with payroll.
• API: POST /v1/employees/{id}/time_off_requests for programmatic input.

3.13. ClickUp
• Feature: Form or task creation as trigger, Automation for approvals.
• Integration: Google Calendar connection for leave visibility.

3.14. Notion
• API: POST /pages for leave request database entries.
• Automation: Comment requests for approval, status updates.

3.15. Xero
• API: POST /payroll.xro/LeaveApplications for leave input.
• Payroll module updates balances after approval.

3.16. ADP Workforce Now
• Feature: Absence management integration, manager notifications.
• API: Time Off Request endpoint for automation.

3.17. Paycor
• Feature: Self-service time-off requests and manager alerts.
• API: InsertLeaveRequest for automated submissions.

3.18. Zenefits
• Feature: Automated leave request routing, Slack/Email notifications.
• API: POST /time_off_requests for input.

3.19. Freshteam
• Feature: HRIS leave portal, auto-reminder and workflow configurator.
• API: LeaveRequest POST endpoint for integration.

3.20. QuickBooks Time (formerly TSheets)
• Feature: Time Off Request and Manager Approval workflow.
• API: POST /v1/time_off_requests for submissions.

3.21. Salesforce
• Feature: Custom object for leave requests, Process Builder for approvals.
• API: /services/data/vXX.X/sobjects/Leave__c for automation entry.

3.22. Oracle HCM Cloud
• Feature: Absence Management, workflow-based approvals.
• API: REST API /hcmRestApi/resources/latest/absences.

Benefits

4.1. Reduces paperwork and manual follow-ups for staff and managers.
4.2. Increases transparency and ensures timely response to leave requests.
4.3. Integrates with payroll and staff scheduling to ensure accuracy.
4.4. Ensures compliance and maintains complete audit trails for all actions.
4.5. Enhances employee satisfaction through self-service and instant notification.