New hire onboarding workflows

Purpose

1.1. Seamlessly onboard new hires for a pet-friendly café, ensuring they complete paperwork, receive required training, get system access, and are introduced to HR and operational routines, minimizing manual HR intervention and reducing errors.
1.2. Automate document collection (contracts, ID proof), background checks, training assignments, provisioning of IT and POS access, scheduling induction meetings, sending orientation content, and feedback collection.

Trigger Conditions

2.1. New hire record added to HR platform or onboarding form submitted.
2.2. Email or web form trigger indicating candidate acceptance.
2.3. API call from recruiting platform denoting successful hire.

Platform Variants

3.1. BambooHR
• API: /employees POST — auto-create employee record with form data.
3.2. DocuSign
• Feature: Envelope creation — generate and send contracts for e-signature upon new hire entry.
3.3. Google Workspace
• Directory API: /users.insert — auto-provision email and drive access for new staff.
3.4. Slack
• API: /users.admin.invite — send invite to join staff Slack channel.
3.5. Microsoft Teams
• Graph API: /teams/{team-id}/members POST — add new hire to appropriate onboarding and staff Teams groups.
3.6. Google Calendar
• Calendar API: /events.insert — auto-schedule induction and training sessions.
3.7. Trello
• API: /cards POST — create onboarding checklist card on team board.
3.8. Asana
• Tasks API: /tasks POST — assign onboarding tasks to new hire and supervisor.
3.9. Zoom
• Meetings API: /users/{userId}/meetings POST — provision links for orientation video calls.
3.10. Workable
• API: /candidates/{id}/move — transition candidate record to “hired” for onboarding step trigger.
3.11. Freshservice
• API: /requests POST — generate IT service ticket for account and device provisioning.
3.12. Gusto
• API: /employees POST — configure for running payroll on new employee record creation.
3.13. ADP Workforce Now
• API: /workers POST — synchronize HR and payroll data on new entry.
3.14. Dropbox Sign
• Signature API: /signature_request/send — initiate document signing for NDAs and agreements.
3.15. Twilio SMS
• Messaging API: /Messages POST — send welcome SMS with onboarding instructions.
3.16. SendGrid
• Mail Send API: /mail/send — auto-email onboarding packet and orientation video playlist.
3.17. HubSpot CRM
• API: /contacts/v1/contact POST — capture new hire contact for internal newsletters.
3.18. Notion
• Pages API: /pages POST — create personal onboarding doc for knowledge base access.
3.19. Calendly
• API: /scheduled_events POST — auto-create calendar event for HR welcome calls.
3.20. Monday.com
• Items API: /items/create — generate onboarding checklist task for HR to monitor progress.

Benefits

4.1. Enforces consistent onboarding standards and reduces missed steps.
4.2. Decreases HR resource load and improves employee experience.
4.3. Accelerates readiness by automating IT and training access.
4.4. Tracks compliance, contract completion status, and onboarding feedback in real-time.
4.5. Ensures seamless communication and documentation for café’s unique, pet-friendly focus.