Internal announcement distribution

Purpose

1.1. Automate timely distribution of internal announcements (policy changes, emergency alerts, shift changes, training) to all staff in an animal hospital setting across multiple channels.
1.2. Reduce manual repetition, avoid miscommunication, and ensure staff awareness regardless of shift, location, or preferred communication method.
1.3. Enable records and audit logs of all announcements for compliance and accountability purposes.

Trigger Conditions

2.1. New announcement drafted or approved in HR platform or shared drive.
2.2. Scheduled events (e.g., monthly team meeting reminder, emergency drill).
2.3. Critical incidents submitted via alert/reporting system.
2.4. Manual activation from designated authority (e.g., HR manager, hospital admin).

Platform Variants

3.1. Microsoft Teams
• Feature/Setting: Use ‘Create chat’ in Teams API to send announcements to specific channels or group chats.
• Example: Configure webhook on approval of document in SharePoint to trigger Teams message.

3.2. Slack
• Feature/Setting: Use ‘chat.postMessage’ in Slack API to broadcast messages to #staff or targeted user groups.
• Example: Trigger via new Google Docs comment or HR update.

3.3. Twilio SMS
• Feature/Setting: ‘Send SMS’ endpoint to deliver urgent notifications to staff mobile numbers.
• Example: Automate SMS on out-of-hours alert detection.

3.4. SendGrid
• Feature/Setting: ‘Send Email’ API to distribute formatted announcement emails to staff lists.
• Example: Trigger on new HR policy upload in Google Drive.

3.5. Outlook 365
• Feature/Setting: Use ‘Send Mail’ in Outlook API to push announcements from Outlook Groups or Shared Mailbox.
• Example: Auto-send meeting reminders weekly.

3.6. Gmail
• Feature/Setting: ‘Users.messages.send’ API for instant staff-wide mail notifications.
• Example: Forward HR notifications to staff distribution.

3.7. Monday.com
• Feature/Setting: ‘Create Notification’ action in board automations for staff workflow items.
• Example: Notify team on new shift schedule posting.

3.8. Notion
• Feature/Setting: ‘Create Page’ and ‘Send Notification’ via integration to centralize and alert on new announcements.
• Example: Update shared Notion page and push notification.

3.9. Google Chat
• Feature/Setting: ‘Spaces.messages.create’ API for direct and threaded staff notices.
• Example: Announce emergency protocol activation.

3.10. Zoom
• Feature/Setting: ‘Send Chat Message’ API for real-time staff meeting reminders.
• Example: Notify of all-hands call with link.

3.11. Asana
• Feature/Setting: ‘Create Task’ & ‘Send Comment’ for announcement tracking and notifications.
• Example: Assign and notify for mandatory training event.

3.12. Basecamp
• Feature/Setting: ‘Create Automatic Check-In’ for scheduled staff-wide announcements.
• Example: Weekly staff note via Check-In.

3.13. Workplace from Meta
• Feature/Setting: ‘Send Announcement’ action in group posts for high-visibility delivery.
• Example: Pin HR updates to staff group.

3.14. Zoho People
• Feature/Setting: ‘Broadcast Announcement’ API for targeted staff communication.
• Example: Update leave policy to all team members.

3.15. Yammer
• Feature/Setting: ‘Post Message’ API to distribute updates in specific groups.
• Example: Policy changes to veterinarian group.

3.16. Cisco Webex
• Feature/Setting: ‘Create Message’ in dedicated Webex spaces.
• Example: Urgent alerts for clinical staff spaces.

3.17. PagerDuty
• Feature/Setting: ‘Create Incident’ for critical alerts requiring action.
• Example: Automated shift coverage alerts.

3.18. Discord
• Feature/Setting: ‘Create Message’ in server staff channels for younger teams.
• Example: Informal announcement distribution.

3.19. Amazon SNS
• Feature/Setting: ‘Publish’ to topic for multi-channel notifications (email, SMS, app push).
• Example: Combine SMS and email for emergency alerts.

3.20. Freshservice
• Feature/Setting: ‘Announce’ feature in service desk to notify on IT/system updates.
• Example: Maintenance window broadcast.

3.21. BambooHR
• Feature/Setting: Use 'Announcements' module or webhook for auto-distribution of HR news on policy or benefit changes.

3.22. Google Sheets
• Feature/Setting: Trigger from new row added by HR (announcement content), auto-distribute via workflow to selected channels above.

Benefits

4.1. Immediate, consistent staff reach across all preferred communication tools.
4.2. Minimizes manual errors, saves administrator time.
4.3. Ensures announcement audit trail for regulatory and management needs.
4.4. Reduces information gaps between shifts and departments.
4.5. Increases staff engagement and compliance with critical updates.