Substitute teacher scheduling and notifications

Purpose

 1.1. Automate substitute teacher scheduling by matching staff absences to available substitutes in real time.
 1.2. Automates notification to substitutes and confirms acceptance, reducing administrative workload.
 1.3. Automatedly updates rosters, sends reminders, and handles last-minute changes.
 1.4. Centralizes scheduling, notifications, and confirmations for seamless staff coverage.
 1.5. Automates recording of substitute responses and triggers payroll processing.
 1.6. Enables schools to automate emergency scheduling and notify administrators for manual override if needed.

Trigger Conditions

 2.1. Staff submits absence or sick leave in the HR system.
 2.2. Automated calendar sync detects absence before scheduled class.
 2.3. Substitute pool updated or a new availability submission triggers automation.
 2.4. Last-minute teacher unavailability notified via app or SMS triggers instant automating process.

Platform Variants

 3.1. Twilio SMS
  • Feature/Setting: Automated SMS notifications to substitutes; configure "Messages API" with school sender ID and template for auto-alerts.

 3.2. SendGrid
  • Feature/Setting: Automated email dispatch for schedule requests; configure "Mail Send API" with dynamic templates for shift offers.

 3.3. Google Calendar
  • Feature/Setting: Automatedly create and update substitute events; use "Calendar Events API" for inserting and modifying events.

 3.4. Microsoft Teams
  • Feature/Setting: Send automated direct messages to staff channels using "Graph API – Send ChatMessage".

 3.5. Slack
  • Feature/Setting: Automate posting to #substitute-requests channel using "chat.postMessage" with scheduling payload.

 3.6. Zoom
  • Feature/Setting: Automate meeting creation with substitutes using "Meetings API" for virtual classrooms.

 3.7. BambooHR
  • Feature/Setting: Trigger automations on absence creation using "Webhooks" and "Time Off API".

 3.8. Kronos Workforce Ready
  • Feature/Setting: Automated schedule update via "Scheduling API" and triggers on "Employee Absence".

 3.9. Workday
  • Feature/Setting: Automate notifications and job postings via "Staffing API" and configurable business process alerts.

 3.10. SAP SuccessFactors
  • Feature/Setting: Automation via "Employee Central Absence API" and workflow triggers for substitute job creation.

 3.11. Outlook/Office 365
  • Feature/Setting: Automate calendar invites using "Calendar API" and automate staff acceptance tracking.

 3.12. ZoomInfo
  • Feature/Setting: Automatable lookup of substitute contact details using "Contact API" for up-to-date notifications.

 3.13. Zendesk
  • Feature/Setting: Automated ticket generation for substitute scheduling using "Tickets API".

 3.14. DocuSign
  • Feature/Setting: Automate substitute contract e-signing using "eSignature API" triggered by acceptance.

 3.15. Trello
  • Feature/Setting: Automate task cards for scheduling using "Cards API" and track fulfillment status.

 3.16. Airtable
  • Feature/Setting: Automate substitute database updates using "Records API" and auto-generate notification workflows.

 3.17. Salesforce
  • Feature/Setting: Automate logging and notifications via "Process Builder" and "Apex REST API".

 3.18. Zoho People
  • Feature/Setting: Automate absence entries and trigger scheduling via "Leave API" and notification settings.

 3.19. PagerDuty
  • Feature/Setting: Automate escalation notifications for unfilled roles using "Incidents API".

 3.20. WhatsApp Business API
  • Feature/Setting: Automate direct messaging for shift requests, configure "Message Templates" for substitution alerts.

 3.21. Google Sheets
  • Feature/Setting: Automate substitute tracking by updating rows via "Sheets API" based on scheduling triggers.

 3.22. Asana
  • Feature/Setting: Automate substitute assignment tasks using "Tasks API"; update based on staff absence triggers.

 3.23. SchoolMessenger
  • Feature/Setting: Automate parent/community communications using notification "API Integrations".

Benefits

 4.1. Automates substitute dispatching, reducing delays and manual intervention.
 4.2. Automated notifications and confirmations avoid missed classes due to absent staff.
 4.3. Automator frameworks reduce administrative stress and errors.
 4.4. Automated scheduling centralizes data, creating a single source of truth.
 4.5. Automation increases transparency and auditability for compliance and reporting.
 4.6. Automated escalation keeps school operations running smoothly.
 4.7. Automation increases substitute engagement and reduces scheduling conflicts.
 4.8. Automating reminders lowers unfilled shifts and boosts substitute fill rates.