Resource/material sharing workflows

Purpose

1.1. Automate the process of sharing educational resources and course materials between staff and instructors in adult evening classes.
1.2. Facilitate real-time distribution of lesson plans, handouts, schedules, and training documents, automating permissions and version control.
1.3. Enable automated reminders, acknowledgements, and feedback collection to streamline collaboration between part-time, rotating educators.
1.4. Support multi-format file sharing (PDFs, videos, slides) automatedly across platforms accessible to instructors and admins.

Trigger Conditions

2.1. New resource file uploaded to a designated folder or system by admin or staff.
2.2. Edit or update to an existing shared material.
2.3. Scheduled date/time for specific resource release.
2.4. Automated request from staff to distribute materials for a new class.
2.5. Form submission indicating completed lesson requiring feedback or additional material distribution.

Platform Variants

3.1. Google Drive
• API: Files: create, permissions: create – automates resource upload notification and access sharing.

3.2. Microsoft OneDrive
• API: /drive/root/children, /invite – automates file upload, automated link invitation to instructors.

3.3. Dropbox
• API: /files/upload, /sharing/create_shared_link – triggers automated resource sharing and notifications.

3.4. Slack
• API: files.upload, chat.postMessage – automates direct resource posting in staff or instructor channels.

3.5. Microsoft Teams
• Graph API: /teams/{team-id}/channels/{channel-id}/filesFolder – automates upload and message announcement.

3.6. Trello
• API: cards/addAttachment, actions/createComment – automatedly attaches resources and notifies members.

3.7. Notion
• API: /blocks/children/append – automation for updating resource databases in real-time.

3.8. Asana
• API: attachments/add, tasks/create – automates resource assignment to relevant staff tasks.

3.9. ClickUp
• API: /task/{task_id}/attachment, /task – automates task and resource uploading per class.

3.10. Zoom
• API: /meetings/{meetingId}/recordings – automatic sharing of session recordings to staff folders.

3.11. Google Classroom
• API: courses.courseWorkMaterials.create – automates post of new resources to classes.

3.12. Moodle LMS
• API: core_course_create_courses, core_files_upload – automates resource creation and delivery.

3.13. Blackboard
• API: /learn/api/public/v1/courses/{courseId}/content – automates resource updates in virtual class.

3.14. SendGrid
• API: mail/send – automates bulk emailing of resources and confirmations to instructors.

3.15. Mailgun
• API: /messages – automates scheduled resource announcements and reminders via email.

3.16. Box
• API: /files/upload, /collaborations – automates file uploads and automated sharing with user groups.

3.17. Airtable
• API: /v0/{baseId}/{tableName} – automates logging and automated distribution of resources.

3.18. Monday.com
• API: /v2/file – automates upload and notification flows for educational content distribution.

3.19. Zapier
• App: Dropbox/Google Drive/Slack integration points – automates multi-platform triggers on resource handling.

3.20. Calendly
• API: /scheduled_events – triggers automated resource dispatch based on newly scheduled classes/events.

Benefits

4.1. Reduces manual resource sharing, automating routine file distribution for evening schools.
4.2. Ensures staff/instructors always have latest material via automated updates.
4.3. Enhances operational efficiency, automating acknowledgements and reminders.
4.4. Strengthens version control, automating document management across platforms.
4.5. Improves compliance by automating record-keeping for shared educational content.

This automation framework automates the full chain of resource and material sharing, automating notifications, tracking, and feedback with diverse platform integrations for adult evening educational contexts.