Performance feedback and review scheduling

Purpose

1.1. Automate the performance feedback and review scheduling to ensure timely, unbiased, and repeatable evaluation workflows for camp staff.
1.2. Digitalize reminders and documentation to automate feedback cycles, encouraging continuous staff development.
1.3. Minimize manual follow-ups by automating notifications, form distribution, and review consolidation for supervisors and HR.
1.4. Foster transparent and verifiable feedback processes by automating participant feedback collection and reporting.

Trigger Conditions

2.1. Automated initiation upon completion of a session, milestone date, or manual supervisor submission.
2.2. Automator activates when new staff member onboarded or contract renewed.
2.3. Scheduled automating based on recurring calendar dates (e.g., weekly, mid-session, end-of-season).
2.4. Custom triggers via performance thresholds, incident report entries, or HR request.

Platform Variants

3.1. Google Calendar API
• Feature/Setting: Create automated recurring event for review dates; Sample—Insert event endpoint with attendees as staff and supervisors.
3.2. Outlook Calendar API
• Feature/Setting: Automate meeting schedule and reminders using /me/events; Sample—Automated POST with event metadata.
3.3. Slack Workflows
• Feature/Setting: Automating staff reminders with predefined triggers; Sample—Configure Workflow Builder to post/schedule DM.
3.4. Microsoft Teams Graph API
• Feature/Setting: Automated meeting creation for feedback sessions using Create OnlineMeeting; Sample—Automator with start/stop triggers.
3.5. Asana API
• Feature/Setting: Automated task creation for review prep; Sample—POST /tasks assigned to reviewer.
3.6. Trello API
• Feature/Setting: Automated card creation on Review Board post-camp event; Sample—/1/cards POST with due date and member assignment.
3.7. Zapier
• Feature/Setting: Automate performance review flow across apps; Sample—Trigger on form submission, action on email calendar event.
3.8. Monday.com
• Feature/Setting: Automated recurring task creation for review periods; Sample—Automator recipe to duplicate board item on schedule.
3.9. Salesforce
• Feature/Setting: Workflow Rule for automating feedback tasks; Sample—Time-based workflow to create Task or send survey.
3.10. HubSpot
• Feature/Setting: Automated feedback form dispatch post-session; Sample—Workflow trigger on contact property change.
3.11. BambooHR API
• Feature/Setting: Automate review scheduling when employee hits milestone; Sample—Webhook on new hire triggers calendar entry.
3.12. Workday
• Feature/Setting: Business Process automation for review cycles; Sample—Automatedly start talent review when supervisor submits report.
3.13. SurveyMonkey API
• Feature/Setting: Automatically send survey links to staff post-trigger; Sample—POST /collectors endpoint.
3.14. JotForm API
• Feature/Setting: Automate distribution of feedback forms; Sample—Automating form prefill and email distribution via API.
3.15. Google Forms API
• Feature/Setting: Automate sending of feedback requests post-session; Sample—Automated script to generate and email unique links.
3.16. DocuSign API
• Feature/Setting: Automated e-signature for completed reviews; Sample—Send Envelope via POST to staff and HR for sign-off.
3.17. Notion API
• Feature/Setting: Automate feedback log creation; Sample—Auto-populate staff review database page on trigger.
3.18. Airtable API
• Feature/Setting: Automatedly record review status and scores; Sample—Create record in ‘Performance Reviews’ on status change.
3.19. ClickUp
• Feature/Setting: Automate recurring review tasks; Sample—Automated template task with due date reminders.
3.20. Twilio SMS API
• Feature/Setting: Automatedly send SMS reminders to staff for upcoming reviews; Sample—Send text on review schedule trigger.
3.21. SendGrid
• Feature/Setting: Automate email notifications for feedback due; Sample—Configured marketing automation to notify participants.
3.22. Calendly API
• Feature/Setting: Automate scheduling of feedback sessions with staff; Sample—Create scheduled events via API after form trigger.
3.23. Zoom API
• Feature/Setting: Automatically generate meeting links for reviews; Sample—Create Meeting endpoint on calendar trigger.

Benefits

4.1. Systematically automates feedback schedules, reducing human oversight and administrative delays.
4.2. Automator ensures all reviews are documented and audit-ready, optimizing HR transparency.
4.3. Automated reminders boost staff response rates and participation in review cycles.
4.4. Automating staff development milestones creates a culture of continuous improvement and retention.
4.5. Reduces manual labor, enabling HR and supervisors to focus on meaningful feedback analysis and action.