Employee training scheduling and tracking

Purpose

 1.1. Automates scheduling and tracking of employee training for Anganwadi center staff.
 1.2. Ensures compliance with government-mandated training standards and frequency.
 1.3. Sends notifications and reminders for due and completed training sessions.
 1.4. Centralizes records and provides real-time status updates to administrators.
 1.5. Collects feedback and confirms completion from employees and trainers.
 1.6. Generates compliance reports for regulatory audits.
 1.7. Integrates with HR systems for onboarding and ongoing staff development.

Trigger Conditions

 2.1. New employee onboarding in HR or child care management system.
 2.2. Scheduled re-training or certification period approaching deadline.
 2.3. Update in government compliance or new training module requirement.
 2.4. Completion or non-completion of assigned training within the deadline.
 2.5. Feedback submission by staff or trainers.

Platform Variants

 3.1. Twilio SMS
  • Feature/Setting: API for automated SMS reminders (“POST /Messages”)
  • Sample: Schedule SMS to staff 7 days prior to training date.
 3.2. SendGrid
  • Feature/Setting: Mail Send API
  • Sample: Email session invites and certificate of completion.
 3.3. Google Calendar
  • Feature/Setting: Events API
  • Sample: Auto-create event for each session, invite staff and trainers.
 3.4. Microsoft Teams
  • Feature/Setting: Graph API for calendar and chat
  • Sample: Announce group training, push reminders, confirm attendance.
 3.5. Slack
  • Feature/Setting: Scheduled message via chat.postMessage
  • Sample: Slack reminders to #anganwadi-staff channel 2 days prior.
 3.6. Zoom
  • Feature/Setting: Meeting API
  • Sample: Auto-create meeting link for virtual training sessions.
 3.7. Webex
  • Feature/Setting: Meetings API
  • Sample: Book Webex room, email invite with meeting link.
 3.8. Workday
  • Feature/Setting: Human Capital Management APIs
  • Sample: Trigger training task at onboarding.
 3.9. BambooHR
  • Feature/Setting: Employee Records API
  • Sample: Log training completion in each employee file.
 3.10. Salesforce
  • Feature/Setting: Workflow automation and Custom Objects
  • Sample: Assign training tasks and track progress in CRM.
 3.11. Airtable
  • Feature/Setting: Webhooks + Table Automation
  • Sample: Update training database, track compliance status.
 3.12. Google Sheets
  • Feature/Setting: Apps Script triggers
  • Sample: Auto-update records and email managers on gap detection.
 3.13. Trello
  • Feature/Setting: Board API
  • Sample: Move card to ‘Completed’ list after training is logged.
 3.14. Asana
  • Feature/Setting: Task API
  • Sample: Assign and track tasks per staff, mark on finish.
 3.15. Zapier
  • Feature/Setting: Multi-step zap for cross-platform triggers
  • Sample: On training scheduled → calendar, SMS, and email updates sent.
 3.16. Notion
  • Feature/Setting: Database automation
  • Sample: Track and display weekly training status for admins.
 3.17. Freshdesk
  • Feature/Setting: Ticket automation
  • Sample: Auto-create support request if feedback is negative.
 3.18. SurveyMonkey
  • Feature/Setting: Webhook for new responses
  • Sample: Trigger follow-up action after post-training survey response.
 3.19. Google Forms
  • Feature/Setting: On form submit automation
  • Sample: Log training feedback, email certificate.
 3.20. DocuSign
  • Feature/Setting: eSignature API
  • Sample: Trainer signs-off digitally, completion logged.

Benefits

 4.1. Reduces manual effort and human error in training management.
 4.2. Improves compliance with regulatory training requirements.
 4.3. Delivers timely reminders via preferred communication channels.
 4.4. Consolidates tracking and reporting for quick audits.
 4.5. Increases staff engagement and participation in training activities.