Shift planning and scheduling

Purpose

1.1. Automate the allocation and scheduling of Anganwadi staff shifts to optimize resource utilization, cover all operational hours, ensure compliance with government mandates, accommodate staff preferences/availability, minimize scheduling conflicts, send notifications of shift assignments, track leave and absenteeism, and generate compliance and attendance reports.
1.2. Provide instant updates to staff on shift changes, allow for request submissions (such as leave or swaps), and integrate these changes with payroll and attendance systems.
1.3. Maintain a digital record to satisfy audit, compliance, and reporting requirements for childcare social services in India.

Trigger Conditions

2.1. New shift scheduling period starts (weekly/monthly).
2.2. Staff submits leave, attendance, or shift swap request.
2.3. Government circulars/regulations update staff requirements.
2.4. Unattached open shift detected in upcoming rosters.
2.5. Manual schedule edit initiated by center manager.

Platform Variants

3.1. Google Calendar
- Feature/Setting: Calendar event API — Create/edit recurring shift events, invite staff, set reminders.
- Configuration: Use 'Events: insert' and 'Events: update' endpoints for shift management.

3.2. Microsoft Outlook Calendar
- Feature/Setting: Calendar API — Automate event creation for each staff, send invites, update changes.
- Configuration: Use '/me/events' Graph API POST/PUT calls.

3.3. Zoho People
- Feature/Setting: Shift Scheduling module, Attendance API — Auto-generate rosters, push shifts, trigger notifications.
- Configuration: Use 'Attendance' and 'Shift Rotation' APIs.

3.4. BambooHR
- Feature/Setting: Time Tracking, Calendar Integration — Import/export shift plans, update employee records.
- Configuration: Use '/time_off/requests' API and 'Employee' endpoints.

3.5. Deputy
- Feature/Setting: Scheduling API — Create, modify, publish shifts, track schedule compliance.
- Configuration: Use '/resource/Shift' endpoint.

3.6. ADP Workforce Now
- Feature/Setting: Scheduling and Time API — Map shifts to payroll, push schedule data.
- Configuration: Use '/v2/scheduling/shifts' endpoint.

3.7. SAP SuccessFactors
- Feature/Setting: Work Schedule API — Update work plans, sync rosters.
- Configuration: Use 'WorkSchedule' entity.

3.8. Oracle HCM Cloud
- Feature/Setting: Scheduling, Absence Management — Auto-assign and update shift plans.
- Configuration: 'HCM REST API: Work Schedules'.

3.9. TSheets by Quickbooks
- Feature/Setting: Scheduling API — Publish weekly plans, handle shift swaps.
- Configuration: Use 'timesheets' and 'users' endpoints.

3.10. Jibble
- Feature/Setting: Automated scheduling, attendance API — Assign shifts, send shift alerts.
- Configuration: Use '/attendance' API.

3.11. When I Work
- Feature/Setting: Schedules API — Auto-assign shifts, manage conflicts.
- Configuration: 'POST /v1/shifts' endpoint.

3.12. Shiftboard
- Feature/Setting: Schedule builder, Shift API — Distribute open shifts, update staff assignments.
- Configuration: Use 'shifts' endpoint.

3.13. Humanity
- Feature/Setting: Schedule API — Automate schedule creation, push notifications to staff.
- Configuration: '/api/v2/schedules'.

3.14. Kronos Workforce Ready
- Feature/Setting: Scheduler, REST API — Generate schedules, update after edits.
- Configuration: Systems Integration API.

3.15. Slack
- Feature/Setting: Reminders & Notifications API — Send real-time shift updates, allow requests via bot.
- Configuration: 'chat.postMessage', interactive slash commands.

3.16. SMS via Twilio
- Feature/Setting: Messaging API — Notify staff of shifts/changes by SMS.
- Configuration: 'Messages' endpoint for outbound SMS.

3.17. SendGrid
- Feature/Setting: Transactional Emails API — Email shift schedules, change notices.
- Configuration: 'Mail Send' API.

3.18. WhatsApp Business API
- Feature/Setting: Notification messages, alerts for shift assignments or changes.
- Configuration: '/v1/messages' endpoint for session messages.

3.19. Monday.com
- Feature/Setting: WorkOS API, automations — Update scheduling boards, trigger alerts.
- Configuration: '/v2' API for boards and items.

3.20. Airtable
- Feature/Setting: Shift management base, REST API — Update shift records, automate reminders.
- Configuration: 'PATCH /v0/{baseId}/{tableName}'.

Benefits

4.1. Reduces manual scheduling work and human errors in shift allocation.
4.2. Responds instantly to changes in staff availability or government requirements.
4.3. Ensures full legal compliance and complete audit trails for Anganwadi operations.
4.4. Minimizes overtime and scheduling conflicts, improving staff satisfaction.
4.5. Increases transparency for both management and frontline staff on duty assignments.
4.6. Provides real-time notifications to staff, reducing absenteeism and confusion.
4.7. Seamlessly integrates shift data with attendance, payroll, and compliance systems.