Payroll data collection automation

Purpose

1.1. Streamline the process of collecting payroll-related data for ABA therapists by automating shift logging, time tracking, leave approvals, overtime records, and payroll report consolidation to reduce manual entry, avoid errors, synchronize disparate HR sources, and ensure rapid, audit-ready payroll cycles across therapy teams.

Trigger Conditions

2.1. Staff clock in/out events recorded in digital timekeeping systems.
2.2. Submission of therapy session completion forms by therapists.
2.3. Periodic (e.g., weekly/biweekly/monthly) payroll processing scheduling.
2.4. Receipt of leave request approval or denial decisions.
2.5. New staff record added, updated, or terminated within HR databases.

Platform variants

3.1. ADP Workforce Now
• API: Time & Attendance API – configure webhook for clock-in/out events.
3.2. Gusto
• API: Employee Reports Endpoint – retrieve real-time time logs per staff.
3.3. QuickBooks
• API: Time Activity API – automate data pull for timesheets.
3.4. BambooHR
• API: Time Tracking Module – extract punches for payroll compilation.
3.5. Zenefits
• API: Time Off & Attendance API – collect and merge attendance, leave data.
3.6. Paychex Flex
• Feature: Scheduled Payroll Data Export – automate CSV to data pipeline.
3.7. Deputy
• API: Timesheet Endpoint – trigger on timesheet creation or update.
3.8. Paylocity
• Integration: HRIS Export Automation – schedule HR & payroll file delivery.
3.9. UKG Ready (Kronos)
• API: Employee Time Data Export – periodic pull or webhook integration.
3.10. Rippling
• API: Payroll Data Retrieval – trigger on pay period close.
3.11. TSheets by QuickBooks
• API: Timesheet Retrieve – filter on date, employee for automation.
3.12. Paycor
• Feature: Automated On-Demand Payroll Reports – set schedule or event-based trigger.
3.13. Workday
• API: Get Workers & Time Entries – data match with payroll cycles.
3.14. Zoho People
• API: Attendance Export – schedule daily/weekly attendance push.
3.15. Namely
• API: Timesheet Integration – connect for automated transfer on form submission.
3.16. Xero
• API: Timesheets Endpoint – automate fetch upon timesheet approval.
3.17. Sage HR
• API: Attendance Logs – trigger export on schedule close.
3.18. Square Payroll
• API: Import Timecards – automate timecard collection at cycle end.
3.19. Justworks
• API: Payroll Export – auto-collect for aggregation.
3.20. Slack
• Feature: Workflow Builder – initiate time entry form on schedule or announcement.
3.21. Google Sheets
• API: Sheets API – append/log time entries from session completions.
3.22. Microsoft Power Automate
• Connector: HRMS/Payroll Flow Triggers – orchestrate time and payroll collection across other services.

Benefits

4.1. Reduces time and administrative overhead for payroll data collation.
4.2. Increases data accuracy by eliminating manual entry errors.
4.3. Ensures payroll compliance and rapid readiness for audits.
4.4. Enhances staff satisfaction by reducing payroll discrepancies or delays.
4.5. Frees HR resources for value-added work instead of repeated data collection.