Time-off request automation

Purpose

1.1. Automate intake, approval, and notification for staff time-off requests to reduce manager burden, improve HR compliance, and ensure real-time visibility of therapist schedules in ABA therapy practices.
1.2. Provide seamless integration with staff calendars, payroll, and compliance logs, storing auditable request/approval histories.
1.3. Reduce paperwork, minimize errors, and synchronize leave data to service delivery plans for effective session coverage.

Trigger Conditions

2.1. Staff member submits a digital time-off request via web or mobile portal.
2.2. Trigger from submission form in EMR or HRIS platform.
2.3. Request status modified by direct supervisor or HR admin.
2.4. New absence added to scheduling platform or calendar system.
2.5. Slack/Teams message sent to designated “Request Time-Off” channel.

Platform Variants

3.1. Workday
• Feature/API: “Time Off Requests” endpoint – Configure webhook to capture requests and trigger approval chain.
3.2. BambooHR
• Feature: “Time Off” tab – API key for POST/GET requests to automate intake and status update workflows.
3.3. ADP Workforce Now
• Feature: “Time Off Management” API – Auto-submit requests and update balances.
3.4. UKG (Ultimate Kronos Group)
• Feature: RESTful API – Integration for event-based leave request creation and approval.
3.5. Paychex Flex
• Setting: “Time Off Requests” notification – Configure workflow automation using webhook triggers.
3.6. Gusto
• Feature: “Time Off” API – Linking request objects to manager notification routines.
3.7. Zenefits
• Feature: “Time Off” API – Automate push of new requests into HR pipeline and alerting managers.
3.8. Rippling
• Feature: Workflow Automation – Add request/approval steps syncing with payroll.
3.9. Deputy
• API: “Leave Management” endpoint – Trigger workflow upon new leave submission for ABA staff.
3.10. Paylocity
• API: “Time Off” – Automate capturing requests and posting decision notifications.
3.11. Google Workspace
• Feature: Google Forms + Apps Script – Form submit triggers script to notify managers and write to Sheets.
3.12. Microsoft 365
• Feature: MS Forms + Power Automate – Start process from form entry, route to Teams/email based on role.
3.13. Slack
• Feature: Workflow Builder – Custom “time-off” button posting entries to HR for action.
3.14. Salesforce
• API: Custom Object + Flow Builder – Track requests with record-triggered flows alerting approvers.
3.15. Zoho People
• Feature: “Leave” module API – Submits and tracks requests with automated reminders.
3.16. ServiceNow HR Service Delivery
• Feature: “HR Case Management” – Create case for each request, assign for approval/fulfillment.
3.17. Jotform
• Feature: Approval Workflows – Route submitted leave request to designated HR reviewer.
3.18. Asana
• Feature: “Tasks” + Rules – New time-off form submission creates approval task with auto-reminders.
3.19. Trello
• Power-Up: Butler Automation – Add card from form, assign checklist for managers to approve/deny.
3.20. DocuSign
• Feature: PowerForms API – Digital signature workflow for compliant time-off documentation.

Benefits

4.1. Eliminates manual HR processes, minimizing errors and lost forms.
4.2. Accelerates approval decisions, improving staff satisfaction and coverage planning.
4.3. Ensures auditable compliance trail for accreditation/review.
4.4. Centralizes paid/unpaid leave data across platforms for payroll accuracy.
4.5. Enables real-time notifications for therapy session scheduling/rescheduling.