Onboarding workflow for new hires

Purpose

1. The purpose of automating the onboarding workflow for new hires in an Argentinian restaurant is to streamline HR processes, ensure compliance with local labor regulations, accelerate new staff readiness, automate document collection, automate provisioning of resources, and automate internal communications to improve employee experience and reduce administrative workload.

2. This automator covers offer letter automation, digital contract signing, tax and social security document automation, induction content delivery, work shift and payroll setup automation, and automated internal notifications for managers and team leads.

Trigger Conditions

1. Automated HR workflow triggers on addition of a new employee to the HRIS or applicant tracking system.

2. Trigger can also be automatedly set by a signed digital contract or status update in a recruitment platform.

3. Manual trigger by HR operator for cases not covered by system integration.

Platform Variants

1. BambooHR

• Feature/Setting: Automated onboarding—configure webhook for new employee event.
  

2. Workday

• Feature/Setting: “Onboarding API”—automate handoff to provisioning tools.
  

3. Gusto

• Feature/Setting: Auto document request and e-signature—enable automated doc send-out.
  

4. DocuSign

• Feature/Setting: “eSignature REST API”—trigger automated contract workflows.
  

5. Twilio SMS

• Feature/Setting: Automated new hire SMS notification—configure via Messaging API.
  

6. Slack

• Feature/Setting: Automated welcome channel post—create workflow using “Incoming Webhooks”.
  

7. Microsoft Teams

• Feature/Setting: Automated onboarding chat—bot config via Teams Connector API.
  

8. Google Workspace

• Feature/Setting: Automated user provisioning—enable Admin SDK Directory API.
  

9. Zoho People

• Feature/Setting: Employ onboarding automation—use “Onboarding Module” triggers.
  

10. Trello

• Feature/Setting: Automated onboarding task board—use Cards API for new hire actions.
  

11. Notion

• Feature/Setting: Auto generate onboarding doc—configure via Notion API.
  

12. Asana

• Feature/Setting: Automated onboarding projects—trigger with Tasks API on new user.
  

13. Paychex

• Feature/Setting: Payroll setup automation—“Employee API” for automated data input.
  

14. HiBob

• Feature/Setting: Automated onboarding checklist—activate via “Flows” API on new hire.
  

15. ADP

• Feature/Setting: Automated contract and payroll—setup with “Workforce Now” API.
  

16. Greenhouse

• Feature/Setting: Applicant-to-employee automated workflow—use “Onboarding API”.
  

17. Lever

• Feature/Setting: Automate candidate onboarding—enable via “Post-Hire API”.
  

18. SAP SuccessFactors

• Feature/Setting: Automated onboarding sequence—deploy using “Onboarding Module”.
  

19. Typeform

• Feature/Setting: Automatedly collect staff info with onboarding forms—use Responses API.
  

20. SendGrid

• Feature/Setting: Automated welcome email—config with Mail Send API for new staff.
  

21. Zapier

• Feature/Setting: Automate multi-platform actions—setup Zaps as integration automator.
  

22. Monday.com

• Feature/Setting: Onboarding workflow automation—via new item triggers in Automations.
  

Benefits

1. Automating the onboarding automates repetitive admin, ensures compliance automatedly, and accelerates staff readiness.

2. Automated document handling and communications reduce human error.

3. Automation increases transparency, enables scalable HR operations, and improves new hire engagement through automated messaging.

4. Automated alerts and checklists help managers track progress without manual follow-up.