Automated onboarding sequence for new hires

Purpose

1.1. Facilitate seamless integration of new employees into the Angler fish restaurant's operations, ensuring all required HR, training, compliance, and communications tasks are completed.
1.2. Coordinate IT, payroll, security, and training using automated, multi-channel workflows tailored for specialty seafood establishments.
1.3. Track onboarding status, deliver assignments, collect documentation, and schedule intro sessions via preferred platforms.

Trigger Conditions

2.1. HR entry of a new employee into the employee management system.
2.2. Submission of signed offer letter through e-signature service.
2.3. Scheduled start date flag in calendar application.
2.4. Positive background check completion via screening provider.

Platform Variants

3.1. ADP Workforce Now
• API: Employee Onboard endpoint; configure webhook to trigger upon new profile creation.
3.2. DocuSign
• Feature: Envelope Completed event; auto-launch sequence when offer is signed.
3.3. Google Workspace
• API: Directory API – Users.insert; provision user accounts and email inbox.
3.4. Microsoft Teams
• Bot Framework API: send automated welcome messages and resource docs.
3.5. BambooHR
• Webhooks: Employee Added; auto-populate user into onboarding checklist module.
3.6. Slack
• Events API: team_join trigger; send onboarding DM with step-by-step instructions.
3.7. Okta
• API: Users API, add new hire to the “Restaurant Staff” group, enable SSO access.
3.8. Workable
• Webhook: Candidate Hired event; start role-specific checklist distribution.
3.9. Zoho People
• Workflow Rules: On New Employee creation, assign digital forms and tasks.
3.10. Notion
• API: Add employee to onboarding workspace and assign content tasks.
3.11. Monday.com
• Automations: When people added, launch onboarding checklist items.
3.12. Zoom
• Meetings API: Schedule orientation calls, auto-notify calendar invites.
3.13. SendGrid
• Transactional API: Send welcome, policy, and task notification emails.
3.14. Twilio SMS
• Messaging API: Notify new hires about timelines and task completion reminders.
3.15. Asana
• API: Create onboarding project and assign sequential tasks.
3.16. Lever
• Webhooks: Hired Candidate, trigger onboarding packet generation.
3.17. DocHub
• API: Send onboarding documents for digital signature and auto-reminders.
3.18. 1Password
• SCIM/Provisioning: Issue credentials for POS, ordering, and vendor apps.
3.19. Trello
• API: Add new hire to Board with onboarding workflow cards.
3.20. Freshservice
• Service Request API: Open IT requests for hardware, uniform, badge provisioning.
3.21. Paychex Flex
• Onboard Employee API: Automate payroll profile activation and direct deposit enrollment.
3.22. Litmos
• API: Enroll in first-day and seafood safety e-learning modules, auto-track completion.
3.23. Calendly
• API: Schedule intro meetings and assign supervisor calendars automatically.

Benefits

4.1. Reduces manual HR workload and errors.
4.2. Ensures compliance with food safety training.
4.3. Accelerates readiness of new hires for frontline service.
4.4. Creates a transparent onboarding status for managers and HR.
4.5. Improves new hire engagement with timely, tailored communications.
4.6. Centralizes all documentation and training logs for audits.
4.7. Supports scale and consistency across multiple restaurant locations.