Automated sick leave and vacation requests

Purpose

1. Automates the end-to-end process of managing staff’s sick leave and vacation requests in an Ayam penyet restaurant.

2. Eliminates manual handling, reduces scheduling conflicts, and speeds up approval timelines through automation.

3. Increases transparency for both management and staff by automating notifications and tracking leave balances.

4. Ensures compliance and record-keeping by automatedly archiving all approved/denied requests.

5. Maximizes staff availability by synchronizing automated requests directly with schedules.

Trigger Conditions

1. Employee submits sick leave or vacation request via mobile app, online form, or SMS.

2. Automatedly triggered by manager-initiated or policy-based bulk updates.

3. System detects absence pattern (e.g., no clock-in) and prompts employee to submit a reason through automation.

4. Official holidays added to the calendar trigger relevant automated notifications.

Platform Variants

1. Slack

• Feature/Setting: Workflow Builder — configure automated request forms, auto-routing to HR, automated response via direct message.
  

2. Microsoft Teams

• Feature/Setting: Power Automate — set automator flows for leave request form submissions, managerial escalations, automated calendar updates.
  

3. Twilio SMS

• Feature/Setting: Incoming webhook SMS — automate request intake and receipt acknowledgements to staff mobile.
  

4. Google Forms

• Feature/Setting: Form submission triggers automated Google Workspace email notification and Sheets update.
  

5. Zapier

• Feature/Setting: Zap automates request forms, notifications, and database log entries via multi-step workflows.
  

6. BambooHR

• Feature/Setting: Time-Off API — automate leave requests, approvals, and automated balance adjustments.
  

7. Monday.com

• Feature/Setting: Automations — request forms trigger status updates, automated notifications, and scheduling changes.
  

8. Asana

• Feature/Setting: Rules — automate leave request tasks, assign to approver, and update project timelines.
  

9. Trello

• Feature/Setting: Butler automation — create card-based workflow for requests, automatedly move through approval stages.
  

10. GSuite Calendar API

• Feature/Setting: Events API — automate the addition of approved leave to shared restaurant calendars.
  

11. ClickUp

• Feature/Setting: Automations — auto-generate tasks for each leave request, automate notifications to team.
  

12. ADP Workforce Now

• Feature/Setting: Leave Management API — automate formal leave tracking, approvals, and reporting.
  

13. Workday

• Feature/Setting: Time Off API — automate workflows for request submission, escalation, and HR record update.
  

14. SendGrid

• Feature/Setting: Automated emails — trigger acknowledgment and status updates to staff on request submission/approval.
  

15. Notion

• Feature/Setting: Automation integrations — automate database updates and generate reminders for unapproved requests.
  

16. Freshteam

• Feature/Setting: Leave requests API — automate approval flows and automated notifications for HR and payroll.
  

17. Outlook 365

• Feature/Setting: Power Automate integration — automate calendar event creation, automated reminders to staff.
  

18. Atlassian Jira

• Feature/Setting: Automation rules — automate issue creation for each request, approvals as workflow transitions.
  

19. Airtable

• Feature/Setting: Automations — automate form intake, notifications, and dashboard updates for management.
  

20. Smartsheet

• Feature/Setting: Automated workflows — automate request collection, approval pathing, and record archiving.
  

21. Kronos Workforce Ready

• Feature/Setting: Absence Management API — automate request submissions, approval routing, and shift rescheduling.
  

22. Paychex Flex

• Feature/Setting: Time-Off Module — automate leave request tracking, automated updating of payroll impacts.
  

Benefits

1. Automates repetitive HR tasks, reducing administrative errors and freeing management time.

2. Provides real-time transparency by automatedly updating staff and managers on request statuses.

3. Accelerates decision-making with automation, fast-tracking approvals and reducing leave conflicts.

4. Centralizes records automatedly, ensuring compliance and facilitating audits.

5. Empowers staff by automating communication and reducing uncertainty with timely automation-driven notifications.