Timesheet collection and payroll data preparation

Purpose

1.1. Automate collection of employee working hours, absence, overtime, and breaks for an Acaraje restaurant.
1.2. Aggregate timesheets into a standardized digital format for payroll calculation.
1.3. Validate data, reduce manual entry, and push clean data to payroll and accounting.
1.4. Enable real-time monitoring, notifications, and compliance with Brazilian labor regulations.

Trigger Conditions

2.1. Staff clock-in/clock-out via POS or mobile app.
2.2. Scheduled timesheet deadline (e.g., weekly, monthly cutoff).
2.3. Supervisor approval submitted.
2.4. New shift assignment or update in scheduling system.
2.5. Manual or automatic adjustment requests by employees.

Platform Variants

3.1. QuickBooks Time
• API: `timesheets.list`, `timesheets.create`; auto-fetch and batch export timesheet records.
3.2. ADP Workforce Now
• API: `GET /workers`, `POST /payroll-inputs`; ingest timesheets and push to payroll batch.
3.3. BambooHR
• API: `GET /time_off/requests`, `POST /employee/timesheet`; sync timesheets and leave data.
3.4. Deputy
• API: `GET /timesheets`, `POST /payroll_export`; automate payroll-ready file generation.
3.5. Gusto
• API: `GET /time_off`, `POST /payroll`; collect hours and feed directly into payroll run.
3.6. Xero
• API: `GET /Employees`, `POST /Timesheets`; pull staff, push processed timesheets.
3.7. Paychex Flex
• API: `GET /api/v1/time-management`, `POST /api/v1/payroll`; integrate time and payroll data.
3.8. Zoho People
• API: `GET /attendance`, `POST /payroll`; fetch attendance and prepare for payroll.
3.9. Zenefits
• API: `GET /time-entries`, `PATCH /payroll`; aggregate time entries for pay periods.
3.10. Microsoft Excel (Office 365)
• Microsoft Graph API: `GET /workbook/worksheets`, `PATCH /tables/rows`; auto-import/export timesheets.
3.11. Google Sheets
• API: `spreadsheets.values.get`, `spreadsheets.values.update`; sync timesheet rows in shared sheet.
3.12. Slack
• API: `conversations.history` for timesheet submission reminders; `chat.postMessage` to notify staff.
3.13. WhatsApp Business API
• Endpoint: `/messages/send`; send shift alerts, collection prompts via automated chat.
3.14. Twilio SMS
• API: `Messages.create`; SMS timesheet reminders or clock-out notifications.
3.15. Dropbox
• API: `files/get_metadata`, `files/upload`; collect timesheet files, archive approved records.
3.16. SAP SuccessFactors
• API: `GET /timesheet-entries`, `POST /payroll-inputs`; synchronize time tracking and payroll.
3.17. Rippling
• API: `GET /time-tracking`, `POST /payroll/input`; fetch, then deliver timesheets for processing.
3.18. FreshBooks
• API: `GET /timesheets`, `POST /payroll`; integrate worked hours for small business payroll.
3.19. Asana
• API: `GET /tasks`, `POST /stories`; assign timesheet follow-ups, log submissions per staff.
3.20. Jira
• API: `GET /worklogs`, `POST /issues`; associate logged time to employees, escalate anomalies.
3.21. Monday.com
• API: `query { boards { items }}`; manage timesheet tasks, approval status.
3.22. Sage HR
• API: `GET /timesheet`, `POST /payroll-periods`; process time and payroll data.

Benefits

4.1. Eliminates manual transcription errors and reduces payroll discrepancies.
4.2. Ensures labor compliance and audit trail for Brazilian F&B sector.
4.3. Accelerates payroll cycles, freeing up HR management bandwidth.
4.4. Enhances transparency—staff can verify hours, request corrections.
4.5. Integrates seamlessly with shift scheduling, HRIS, accounting, and messaging tools.
4.6. Scales with business growth and supports elimination of isolated spreadsheets.