Onboarding workflow for new hires with document collection

Purpose

1.1. Automate the onboarding workflow for new hires in Armenian restaurants by collecting personal documents, distributing training materials, assigning onboarding tasks, coordinating IT/EHR setup, automating compliance checks, scheduling orientations, and tracking task completion.
1.2. Automate coordination across HR, operations, and compliance to ensure all necessary steps and documentations for new hires are completed, improving hiring speed, accuracy, and compliance within Armenian cuisine establishments.

Trigger Conditions

2.1. New hire record created in HR system or point-of-sale software.
2.2. Hiring manager submits new employee form.
2.3. Automated trigger by form submission via careers page or email.
2.4. API notification from recruitment platforms.
2.5. Automatedly scheduled trigger for next hiring cycle.

Platform Variants

3.1. Slack
• Feature/Setting: Automate sending welcome messages using Incoming Webhooks API to employee channels.
3.2. Microsoft Teams
• Feature/Setting: Configure automator using Teams Graph API to create onboarding group chats and resource sharing.
3.3. Google Workspace
• Feature/Setting: Automate creation of user accounts and folders using Admin SDK Directory API.
3.4. DocuSign
• Feature/Setting: Automate document request and e-sign using Envelopes: create and Templates: create API.
3.5. Dropbox
• Feature/Setting: Automate folder creation and permission sharing with Dropbox Business API /files/create_folder_v2.
3.6. BambooHR
• Feature/Setting: Automate employee record creation and onboarding checklist via Employee endpoint API.
3.7. Workable
• Feature/Setting: Automate offer letter sending by POST /candidates/{id}/move_to_stage API.
3.8. Gusto
• Feature/Setting: Automate payroll profile creation with Employees API on new hire trigger.
3.9. Monday.com
• Feature/Setting: Automate onboarding board item creation using Tasks API mutation.
3.10. Asana
• Feature/Setting: Automate assignment of onboarding tasks through Tasks: create API.
3.11. Trello
• Feature/Setting: Automate card creation and checklist assignment using Card Add API.
3.12. Google Calendar
• Feature/Setting: Automate orientation scheduling with Calendar Events: insert API.
3.13. Microsoft Outlook Calendar
• Feature/Setting: Automate onboarding event invitation with Calendar REST API.
3.14. Twilio SMS
• Feature/Setting: Automate SMS notifications for document submission deadlines via Send SMS API.
3.15. SendGrid
• Feature/Setting: Automate onboarding welcome emails using Mail Send API v3.
3.16. Typeform
• Feature/Setting: Automate collection of personal info and documentation with Webhooks API.
3.17. Jotform
• Feature/Setting: Automate collection of HR forms and ID uploads via Form Submission API.
3.18. OneDrive
• Feature/Setting: Automate generation and secure sharing of HR docs using Files Create API.
3.19. Zoho People
• Feature/Setting: Automate onboarding checklist creation via Employees and Onboarding API.
3.20. Salesforce
• Feature/Setting: Automate onboarding case and records via REST API /services/data/vXX.0/sobjects/Case.
3.21. Gmail
• Feature/Setting: Automate personalized onboarding messages and document links with Gmail Send API.
3.22. Freshservice
• Feature/Setting: Automate IT asset assignment requests using Service Request API.

Benefits

4.1. Automates tedious manual onboarding steps, boosting HR efficiency and accuracy.
4.2. Automated data collection and compliance checks reduce regulatory risk for Armenian restaurants.
4.3. Onboarding automation improves retention and engagement with faster access to training and resources.
4.4. Eliminates paperwork delays with automated document gathering and e-sign.
4.5. Ensures all new staff receive uniform, automated information and task assignments, raising operational quality.