Purpose
1. Automate and streamline the onboarding workflow for new hires in an Indian sizzler restaurant setting.
2. Ensure regulatory compliance, efficient resource allocation, automated communications, and rapid staff ramp-up with minimal manual intervention.
3. Centralize documentation, automate training schedules, system account creations, team introductions, payroll registrations, and checklist tracking.
4. Automate notifications for all related team members, reducing onboarding errors and automating the repetitive manual tasks.
Trigger Conditions
1. HR submits a new hire form via web app or email.
2. Manager updates the staff database with a new entry.
3. New source record identified in ATS (Applicant Tracking System).
4. A new offer letter sent and signed via e-signature integration.
5. Scheduled onboarding slot reaches its time.
Platform Variants
1. Google Sheets
• Feature/Setting: Automated trigger on new row; automatedly adds new staff data for workflow initiation.
2. Microsoft Power Automate
• Feature/Setting: Automates workflow orchestration between Microsoft Forms, Outlook, and SharePoint.
3. Slack
• Feature/Setting: Automated welcome message using Incoming Webhooks API; automates channel invitation.
4. Twilio
• Feature/Setting: Automates SMS notifications to new hires and managers using Programmable Messaging API.
5. DocuSign
• Feature/Setting: Send offer letters for e-signatures through automated Envelope API.
6. Zoho People
• Feature/Setting: API-driven employee record automation, automates profile setup.
7. BambooHR
• Feature/Setting: Automator triggers on new employee, automates benefit and payroll provisioning.
8. Jira Service Management
• Feature/Setting: Automates IT access ticket creation using REST API.
9. Workable
• Feature/Setting: Automatable webhook for “Hired” event, posts to workflow automator.
10. SendGrid
• Feature/Setting: Automated welcome email campaign via transactional mail API.
11. Asana
• Feature/Setting: Automates creation of onboarding tasks using API.
12. Notion
• Feature/Setting: Automated creation of onboarding checklist page for each new hire.
13. Trello
• Feature/Setting: Automates new card creation per employee, assigns manager for follow-up.
14. Xero
• Feature/Setting: Automates addition of new hires to payroll via Payroll API integration.
15. QuickBooks
• Feature/Setting: Automates employee payroll account setup with Employee API.
16. Microsoft Teams
• Feature/Setting: Automates welcome message in Teams using Connector API.
17. Mailgun
• Feature/Setting: Automated onboarding emails via Email Sending API; automates cc’ing management.
18. ServiceNow
• Feature/Setting: Automates IT assets workflow for new hires through Service Catalog API.
19. Freshservice
• Feature/Setting: Automates creation of IT ticket for device allocation with RESTful API.
20. Canva
• Feature/Setting: Automates generation of digital ID badge and training certificate via Design API.
21. Typeform
• Feature/Setting: Automates onboarding survey dispatch and collates feedback via API.
22. Zapier
• Feature/Setting: Workflow automation to bridge multiple systems, automate multi-step onboarding.
Benefits
1. Automating onboarding reduces manual errors and saves administrative time.
2. Automated workflows ensure consistent compliance for F&B hiring standards.
3. Automation speeds up IT access and mandatory training, accelerating job readiness.
4. Automated communications improve new hire engagement and experience.
5. Automate checklists and documentation for efficient monitoring and management.
6. Automating payroll, email, and system provisioning eliminates bottlenecks and improves operational efficiency.
Staff & Operations Management