Internal announcement automation

Purpose

1.1. Automatedly disseminates internal announcements (shift changes, menu updates, special events, reminders) to Pozole restaurant staff, optimizing communication and ensuring consistent, timely distribution across multiple digital channels.
1.2. Automates repetitive manual messaging, reduces miscommunication, tracks acknowledgment and staff engagement, and centralizes notice management for operations leads in Pozole-focused restaurants.

Trigger Conditions

2.1. Automated trigger when a manager updates rota or schedule in HCM software.
2.2. When a corporate admin posts an announcement in a designated Slack or Teams channel.
2.3. Automate when a specific Google Sheet cell changes or a row is updated (e.g., menu item changes).
2.4. Automated workflow initiates based on calendar events (event creation or alteration in Google Calendar, Outlook Calendar).
2.5. New entry submission in a staff announcement Google Form automates distribution of notifications.
2.6. Manual trigger: operations manager clicks an automation button embedded in admin system.
2.7. HRMS data sync event occurs (trigger on new policy upload or critical compliance update).
2.8. API webhooks from POS system signaling upcoming operational changes.

Platform Variants

3.1. Slack
• Feature: Incoming Webhooks
• Setting: Automate internal posts to specific channels via Slack API to alert kitchen or service staff.
3.2. Microsoft Teams
• Feature: Channel Messages API
• Setting: Configure automator to send automatedly generated adaptive cards or message posts to Teams staff channels.
3.3. Twilio SMS
• Feature: Programmable Messaging API
• Setting: Automate SMS broadcast of important updates to mobile numbers stored in HR or scheduling software.
3.4. WhatsApp (via Twilio API)
• Feature: WhatsApp Business Messaging
• Setting: Automatedly send personalized bulk messages to staff WhatsApp groups.
3.5. Telegram
• Feature: Bot API
• Setting: Automatable announcements via bots to team group chats or directly to staff.
3.6. SendGrid
• Feature: Transactional Email API
• Setting: Use automator to trigger announcement emails upon detecting operational changes.
3.7. Gmail
• Feature: Send Email API
• Setting: Automate direct email notifications to staff lists when a form or sheet updates.
3.8. Outlook (Microsoft Graph API)
• Feature: Mail.Send
• Setting: Automates emails to distribution groups based on calendar changes/events.
3.9. Google Calendar
• Feature: Events.watch
• Setting: Builds automatable triggers on specific event creation/updates for shift or event reminders.
3.10. Outlook Calendar
• Feature: Subscriptions API
• Setting: Monitors and automates alerts based on team/shared calendar changes.
3.11. Google Sheets
• Feature: Sheets API – onEdit
• Setting: Automatedly triggers internal announcements from edited rows/cells tracked in staff operations sheets.
3.12. Notion
• Feature: Database Change Trigger
• Setting: On new/edited database entry, automates notification to staff communication platform.
3.13. Monday.com
• Feature: Board Automations
• Setting: Automator sends updates to staff when task or note changes in scheduling board.
3.14. Asana
• Feature: Webhooks API
• Setting: Automates internal announcement upon change or comment in relevant tasks/projects.
3.15. Trello
• Feature: Power-Ups/Webhooks
• Setting: Automated send-out when an operations card is moved to a “To Announce” list.
3.16. Facebook Messenger (via Messenger Platform)
• Feature: Send API
• Setting: Automator posts bulk updates to staff group chats using Messenger bots.
3.17. Zendesk
• Feature: Notify Target
• Setting: Automates internal operational alerts via Zendesk triggers to agents or staff.
3.18. Zoho People
• Feature: API Notification Module
• Setting: Automated notifications configured for policy updates or shift changes.
3.19. BambooHR
• Feature: Webhooks
• Setting: Automator triggers messages when HR entries like time-off or contract status change.
3.20. Workday
• Feature: Business Process Events API
• Setting: Configure automation on process event completion (e.g., new hire, contract update).

Benefits

4.1. Automated announcement distribution eliminates manual delays and reduces errors in internal communications.
4.2. Automating allows for scheduling and recurring reminders, enhancing staff compliance.
4.3. The automator enables multi-channel announcement delivery, maximizing reach.
4.4. Automatedly tracks message open/response for compliance and follow-up.
4.5. Automation adapts seamlessly to scale as restaurant grows with minimal added admin effort.
4.6. Automating audit trails bolster transparency and streamline HR operations.
4.7. Automatable templates ensure consistent, on-brand communication every time.
4.8. Automation triggers reduce dependence on hands-on managerial oversight.
4.9. Automatedly unifies fragmented team communication systems into centralized, action-driven workflows.
4.10. Automation reduces stress and time burden on operations leads, empowering focus on guest experience.