Automated supply order requests based on inventory

Purpose

1. Ensure continuous operation of alcoholism treatment programs by systematically monitoring inventory of medications, single-use items (test kits, needles, PPE), and general supplies, automatically generating supply order requests before depletion to prevent shortages impacting patient care or compliance.

Trigger Conditions

1. Inventory item falls below a set threshold.

2. Scheduled inventory evaluation (daily/weekly/monthly).

3. Receipt of staff input or automated sensor reporting low supply levels.

4. Periodic forecast detects increased usage based on intake or special events.

5. Supplier delivery delay or exception alerts received.

Platform Variants

1. Salesforce

• Object Workflow: "Inventory Object" – trigger flow on 'Quantity < Threshold'; configure outbound message to vendor API.
  

2. ServiceNow

• Table: "Supply Management" – set Business Rule to initiate REST integration when stocks drop.
  

3. NetSuite

• Saved Search: Trigger "Reorder Point" criteria, automate Supply Chain Management SuiteFlow to vendor contact.
  

4. Oracle SCM Cloud

• Supply Chain Orchestration: Set reorder notifications and configure automatic requisition PO creation.
  

5. SAP S/4HANA

• MRP Run/Threshold Alert: Use Alert Notification app, trigger external API to supplier.
  

6. Microsoft Power Automate

• Trigger: SharePoint List ‘Inventory Level’ or Dataverse, create action ‘HTTP Request’ to supplier platform.
  

7. Amazon AWS Lambda

• EventBridge: Custom rule on DynamoDB update (inventory below x), trigger Lambda with vendor API POST.
  

8. Google Cloud Functions

• Pub/Sub Topic: Listen for Firestore/Sheets low inventory update, execute webhook for supply order.
  

9. Twilio SMS

• Trigger: Alert staff or supplier via SMS with Twilio Programmable SMS, webhook on low inventory event.
  

10. Slack

• Workflow: Scheduled reminder or inventory bot, integrate with custom Slack App for vendor notification.
  

11. Monday.com

• Automation: "When status changes to below threshold, send email/API call" to supplier management.
  

12. Jira Service Management

• Automation: Low inventory creates issue, auto assign and send custom webhook to reorder endpoint.
  

13. Zapier

• Trigger: Spreadsheet/database entry below threshold, Zap sends supply order email or vendor webhook.
  

14. Shopify

• Inventory App Webhook: Out-of-stock threshold event, trigger external API request to reorder endpoint.
  

15. QuickBooks Online

• Inventory Level Report: If stock below restock level, trigger purchase order via QuickBooks API.
  

16. Asana

• Integration: Custom rule—new task assigned to purchasing with automated supplier email webhook.
  

17. Trello

• Butler Automation: Card moves to ‘Order Required’ list, webhook to supplier order API.
  

18. Freshdesk

• Workflow Automator: Ticket auto-generation and supplier integration on tagged inventory event.
  

19. Square

• Inventory Management: Low stock alert triggers API call or merchant order push.
  

20. Microsoft Teams

• Power Automate Integration: Inventory chatbot posts actionable notification, triggers HTTP request to order supplies.
  

Benefits

1. Minimizes risk of critical inventory shortages and treatment disruption.

2. Reduces manual workload for clinical and admin staff.

3. Improves supply chain efficiency and vendor responsiveness.

4. Enhances traceability and compliance with regulatory stock management.

5. Supports proactive budgeting and waste reduction through automated, data-driven ordering.