Leave request and approval workflows

Purpose

1.1. Automate submission, tracking, and approval of leave requests for restaurant staff, automating paperwork, reducing manual errors, and ensuring rapid, traceable approval cycles.
1.2. Enable centralized, automated management of leave quotas, automatable notifications, and replacement assignments.
1.3. Automating requests aligns leave records with staff schedules, simplifying payroll and avoiding coverage shortfalls.
1.4. Automatedly centralize data to meet legal, HR, and auditing requirements for food service businesses.

Trigger Conditions

2.1. Employee submits digital leave request form (web, mobile, instant messaging).
2.2. Manager receives automated notification, approvals or rejections trigger automated status updates.
2.3. Automated timer triggers reminders for pending actions or overdue responses.
2.4. Backend change detected in HR system triggers automation for syncing leave quotas.

Platform Variants

3.1. Microsoft Power Automate
- Function: Automate leave request approvals using Approvals connector.
- Configuration: Trigger on new Microsoft Forms response, send approval via Teams.
3.2. Google Workspace (Apps Script)
- Function: Automating Google Forms leave requests to Sheets, notify manager by Gmail API.
- Configuration: Install Apps Script; trigger on form submit, email HR for approval.
3.3. Slack
- Feature: Workflow Builder automates leave requests via custom workflow.
- Configuration: Trigger on shortcut, send approval poll to manager channel.
3.4. BambooHR
- Function: BambooHR API automates submitting and approving leave requests.
- Configuration: Configure “Time Off Requests” API endpoint; post/patch for updates.
3.5. Zenefits
- Feature: Automate leave workflows using Zenefits “Time Off” API.
- Configuration: Trigger on leave request creation, automate manager notification.
3.6. Workday
- Setting: Automating “Absence Requests” via Workday REST API.
- Configuration: Trigger workflow on POST to absence endpoint for validation/approval.
3.7. SAP SuccessFactors
- Feature: Employee Central “Time Off” APIs automate leave entry and approval.
- Configuration: Integrate with oData API to automate request and response.
3.8. Zoho People
- Function: Automate workflows with Zoho People’s “Leave” API.
- Configuration: Automatically new request triggers approval via API patch/put.
3.9. Gusto
- Feature: Gusto API automates leave tracking and notifications.
- Configuration: Webhook setup for time off request triggers automated response.
3.10. Asana
- Setting: Automate task creation for each leave event via Asana API.
- Configuration: POST to /tasks for each new leave request and notify assignee.
3.11. Trello
- Feature: Automating card creation for leave requests and approvals.
- Configuration: Use Butler for “card on board” trigger, automate notifications.
3.12. Monday.com
- Function: Automate item status with Monday.com Automations or API.
- Configuration: Set automation “on new leave request,” alert manager for decision.
3.13. ClickUp
- Setting: Automate leave tasks and reminders via ClickUp Automations.
- Configuration: Trigger when form is submitted, create task, assign for approval.
3.14. Twilio
- Feature: Twilio SMS automator sends/receives SMS for leave requests and updates.
- Configuration: Inbound SMS triggers automation; API sends automated replies.
3.15. Zoho Mail
- Feature: Automate approval chains with Zoho Mail APIs for leave requests.
- Configuration: Trigger on incoming mail with specific subject to route for approval.
3.16. Outlook 365
- Function: Automate calendar entries and auto-reply for leave requests.
- Configuration: Use flow to create calendar entry and send automated email.
3.17. Freshteam
- Feature: Freshteam’s workflow automator uses “Time Off” management API.
- Configuration: Webhook triggers to automate approval and notify staff.
3.18. Notion
- Setting: Automate leave tracking using integration/triggers with Notion API.
- Configuration: Add/update database entry, trigger Slack/email alert.
3.19. Airtable
- Feature: Automating leave logs using Automations and REST API.
- Configuration: On new record in “Leave Requests,” auto-email manager.
3.20. Jira
- Function: Automate issue types for leave approvals through Jira Automation.
- Configuration: On creation of “Leave Request” ticket, auto-assign to manager.

Benefits

4.1. Automates leave processes to save manager/admin time and minimize manual errors.
4.2. Accelerates approval cycles and reduces paperwork via automated digital workflows.
4.3. Centralizes and automates leave records, syncing with payroll and scheduling.
4.4. Boosts compliance by automating documentation and HR visibility.
4.5. Delivers status transparency and staff satisfaction through real-time automated notifications.
4.6. Ensures no loss of service coverage via automated schedule integration and alerts.