Automated distribution of daily menu updates to chefs

Purpose

1. Ensure all chefs receive accurate, timely daily menu updates for smooth kitchen operations.

2. Minimize manual communication errors and reduce staff time spent on routine updates.

3. Standardize the process so menu changes reflect across teams instantly.

4. Enable chefs to access the latest updates via their preferred communication channels (SMS, email, chat, etc.).

Trigger Conditions

1. New daily menu entry or update finalized in menu planning system.

2. Manual trigger by manager after review of updates.

3. Scheduled trigger set for a fixed time each day (e.g., 6 AM pre-shift).

4. Menu changes flagged by procurement or inventory system affecting available dishes.

Platform Variants

1. Twilio SMS

• Feature: SMS API
  
• Setting: Webhook action to send menu update as SMS to chef group; configure sender number, recipient list, message template.
  

2. SendGrid

• Feature: Transactional Email API
  
• Setting: Automate email delivery of menu PDF/summary; configure authenticated sender, chef emails, and HTML template.
  

3. Slack

• Feature: Incoming Webhooks
  
• Setting: Post update in designated #kitchen or #chefs channel; include formatted menu and timestamp.
  

4. Microsoft Teams

• Feature: Webhook Connector
  
• Setting: Push updates to team chat; set channel URL, authentication, and structured message format (JSON payload).
  

5. WhatsApp Business API

• Feature: Message Template
  
• Setting: Push daily update message to chef group; set menu info, opt-in recipients, business account credentials.
  

6. Telegram

• Feature: Bot API
  
• Setting: Send daily menu via bot to chef group; configure bot token, chat IDs, message formatting.
  

7. Google Chat

• Feature: Webhooks
  
• Setting: Automate posting menu updates into a chef space; configure endpoint URL and markdown message.
  

8. Outlook Email (Microsoft Graph)

• Feature: /sendMail endpoint
  
• Setting: Automated email to chef distribution list; use template with dynamic menu content.
  

9. Gmail API

• Feature: users.messages.send
  
• Setting: Send structured menu update to chef group; configure sender credentials and recipient list.
  

10. Discord

• Feature: Webhook
  
• Setting: Deliver menu update to kitchen-specific server/channel; set webhook and payload template.
  

11. PagerDuty

• Feature: Events API v2
  
• Setting: Trigger notification for urgent menu updates; set event action, template, chef recipient list.
  

12. Basecamp

• Feature: Message Board API
  
• Setting: Post daily menu in kitchen project board; API call with formatted body and notified users.
  

13. Monday.com

• Feature: Updates API
  
• Setting: Create pulse update with menu detail for chef board; use API key and item IDs.
  

14. Asana

• Feature: /tasks/{task_gid}/stories
  
• Setting: Comment menu update on chef coordination task; authenticate and craft message content.
  

15. Trello

• Feature: Cards API
  
• Setting: Add comment with menu update to daily operations card; configure key, token, and card ID.
  

16. Salesforce (Marketing Cloud)

• Feature: Triggered Send API
  
• Setting: Automated menu emails to chef contact segment; configure send definition and email template.
  

17. HubSpot

• Feature: Workflow Email API
  
• Setting: Push menu update email to specified chef contacts; select workflow, template, and recipient segment.
  

18. Zoho Cliq

• Feature: Webhook Bot Integration
  
• Setting: Push daily menu as message to chefs’ group; use bot name, endpoint, and structured update.
  

19. Facebook Workplace

• Feature: Webhook Bot API
  
• Setting: Post daily menu in kitchen group chat; configure page access token, group ID, and message.
  

20. SMS via Nexmo (Vonage)

• Feature: SMS API
  
• Setting: Send SMS update; configure sender ID, chef numbers, and menu message template.
  

21. Mattermost

• Feature: Incoming Webhooks
  
• Setting: Broadcast menu update to kitchen channel; endpoint configuration and markdown message.
  

22. Microsoft Power Automate

• Feature: Scheduled Flow
  
• Setting: Run scheduled flow at set time to send updates via chosen platform (connector configurations for SMS/email/chat).
  

Benefits

1. Eliminates delays and miscommunication; chefs see real-time menu info.

2. Frees up management time for higher-value tasks by removing daily manual messaging.

3. Reduces human error and ensures all working chefs have equal access to updates.

4. Flexible delivery through SMS, email, or chat aligns with chefs’ habits and accessibility.

5. Enhances kitchen operational readiness and improves service consistency.