Leave request submission and approval notifications

Purpose

1.1. Enable restaurant staff to submit leave requests digitally, reducing paperwork and manual tracking.
1.2. Route requests to appropriate supervisors for approval, ensuring accountability and timely action.
1.3. Send real-time notifications to applicants and managers, improving communication and record-keeping.
1.4. Log leave approvals/denials into HR or staff management systems for future reference and payroll calculation.
1.5. Enforce company leave policies, reducing scheduling conflicts and labor shortages during peak periods.

Trigger Conditions

2.1. Submission of a leave request via web/app form, staff portal, kiosk, or chat interface.
2.2. Manager marks leave request as approved or rejected in the system.
2.3. Change of leave request status in HR, scheduling, or roster software.
2.4. Incoming staff message (e.g. WhatsApp, Slack) with specific leave intent keywords.
2.5. Scheduled batch sync with external HR databases or shift planners.

Platform Variants

3.1. Microsoft Teams
• Feature: Adaptive Cards for forms, Teams notification action via Graph API.
• Sample: Configure Flow/Power Automate with Adaptive Card trigger + API call to notify channel/user.

3.2. Slack
• Feature: Slack App, Message/Modal trigger, chat.postMessage API.
• Sample: Connect modal form to slash command, push update to #managers via API.

3.3. Google Workspace
• Feature: Google Forms as request intake, Apps Script to send Gmail/Calendar event.
• Sample: Apps Script monitors form response, triggers mailApp.sendEmail.

3.4. Zoho People
• Feature: Leave API for submit/approve/notify, automated workflow.
• Sample: Webhook triggers Zoho People API to update leave status and notify employees.

3.5. BambooHR
• Feature: Time Off Requests endpoint via API.
• Sample: Webhook creates leave, email sent via BambooHR notification settings.

3.6. Workday
• Feature: Workday Web Services API: Human_Resources/Open_Leave_Request.
• Sample: Integration maps front-end form data to API, mails manager via connector.

3.7. Twilio SMS
• Feature: Receive leave requests via SMS, send notification via Programmable Messaging API.
• Sample: Incoming SMS parsed, auto-forwarded to manager's mobile.

3.8. WhatsApp Business API
• Feature: Receive/Reply leave requests, push notification via Message Template.
• Sample: Authorized sender configures approved/reject template messages.

3.9. Gusto
• Feature: PTO (Paid Time Off) API for request/approval, push notification.
• Sample: Use API to update PTO, trigger Gusto to email staff.

3.10. ADP Workforce Now
• Feature: Time Off Management API, auto-processing with webhook notifications.
• Sample: Approvals via API, triggers ADP workflow to email/app notification.

3.11. SAP SuccessFactors
• Feature: Leave Request API, event notification channel.
• Sample: REST API creates leave request, triggers SuccessFactors notification rules.

3.12. Freshteam
• Feature: Leave Management API and webhook for approvals.
• Sample: API updates status, Freshteam automated notification sent.

3.13. Asana
• Feature: Task creation for leave, comment as approval/rejection; API for notification.
• Sample: Leave requests as tasks, comments trigger Asana inbox push.

3.14. Trello
• Feature: Card creation for leave, webhook to notify Board members.
• Sample: "Leave Request" card triggers rule to notify supervisor lists.

3.15. Monday.com
• Feature: Item create on Board, automation recipes for notifications.
• Sample: Item status update triggers email/SMS via workflow.

3.16. Oracle PeopleSoft
• Feature: Self-Service Leave APIs, Push Notification Service.
• Sample: API initiates request, notification sent with PeopleSoft messaging.

3.17. Salesforce Service Cloud
• Feature: Case/ticket for leave, approval process, Chatter/email notification API.
• Sample: Case creation via API, status update pings supervisor via Chatter.

3.18. ClickUp
• Feature: Task for leave, Automations to notify users on status change.
• Sample: Task status triggers emails to relevant users.

3.19. Notion
• Feature: New DB item for leave, webhook or integration for notifications.
• Sample: Request triggers notification API to employee/manager.

3.20. Google Calendar
• Feature: Event creation for approved leave, email notification to team.
• Sample: Apps Script creates event, sends invitation/notification to all stakeholders.

Benefits

4.1. Minimizes manual follow-up, bringing transparency and audit trail.
4.2. Accelerates approval process, reducing short-notice staffing gaps.
4.3. Ensures consistent notifications for all users and managers.
4.4. Automates documentation for compliance and future audits.
4.5. Reduces human error in leave calculations and communication.
4.6. Integrates with multiple platforms for comprehensive coverage.
4.7. Scales across outlets/branches with consistent rules and oversight.