Student Administration & EnrollmentPurpose
1.2. Purpose is to automate student data entry, updates, removal, and transfer information for seamless administration.
1.3. Enable efficient, error-reduced, and timely record management, automating compliance with regulatory educational reporting requirements.
1.4. Automatedly reduce manual intervention, automate data synchronization, and automate notification of stakeholders about student data status.
Trigger Conditions
2.2. Update triggered by data change in any connected student management system.
2.3. Scheduled automator (e.g. nightly sync job).
2.4. API webhook event from educational authority or district database.
2.5. Manual trigger by school admin for one-off updates.
Platform Variants
3.1. Google Sheets
• Feature/Setting: Use Google Sheets API v4, automate row update/append, configure fileId and range parameters.
3.2. Microsoft Excel Online (Office 365)
• Feature/Setting: Use Graph API, automate Excel worksheet update, configure DriveId, ItemId, and Worksheet parameters.
3.3. Airtable
• Feature/Setting: PATCH ‘/v0/{baseId}/{tableName}’, automate record modification, map student fields to columns.
3.4. Salesforce
• Feature/Setting: Use Student Records Object API, automate upsert operation, use “UpsertRecord” function.
3.5. PowerSchool SIS
• Feature/Setting: Automate with PowerSchool REST API, configure endpoint for student PUT/POST updates.
3.6. Infinite Campus
• Feature/Setting: Automate with OneRoster API, automate PATCH to students endpoint.
3.7. Schoology
• Feature/Setting: Automate with Enrollment API, automate POST for new users, PATCH for record changes.
3.8. Blackbaud Education Management
• Feature/Setting: Use SKY API, automate POST/PATCH in “School” module.
3.9. Student Information System (SIS) (Generic)
• Feature/Setting: Automator with REST API, automate POST/PUT on ‘/students’ resource.
3.10. SAP SuccessFactors
• Feature/Setting: Use OData API, automate “UpdateStudentPersonalData” endpoint.
3.11. IBM Db2
• Feature/Setting: Automate with SQL API, execute “UPDATE students SET…” query based on mapped fields.
3.12. MySQL
• Feature/Setting: Automate via direct SQL connector, automate “INSERT ON DUPLICATE KEY UPDATE…” queries.
3.13. PostgreSQL
• Feature/Setting: Automate SQL triggers or direct connection, automate UPDATE/INSERT operations.
3.14. Zoho Creator
• Feature/Setting: Automate Form Workflow, use Deluge script “updateRecord” API.
3.15. HubSpot CRM
• Feature/Setting: Use Contacts API v3, automate “Update Contact by ID”.
3.16. Oracle Cloud
• Feature/Setting: Use REST API, automate PATCH on Student Records resource.
3.17. Amazon RDS
• Feature/Setting: Automate with Lambda triggers, automate SQL update queries.
3.18. Workday Student
• Feature/Setting: Use Workday Web Services API, automate “Put_Student_Information” function.
3.19. SIS K-12 (Tyler Technologies)
• Feature/Setting: REST API, automate “Student Update” endpoint.
3.20. Power Automate
• Feature/Setting: Automate workflow with “Update a row” (Excel), “Update record” (Dataverse) actions.
3.21. Zapier
• Feature/Setting: Automate with “Update Spreadsheet Row” or any database record update action using relevant app integration.
3.22. Jotform
• Feature/Setting: Automate integration, use Jotform API to fetch submission, automate POST/PATCH to records store.
Benefits
4.2. Ensures centralized, up-to-date, accurate, and compliant student data automatedly across platforms.
4.3. Reduces compliance risks with automated role-based permissions and audit logging.
4.4. Enables rapid, automated student data access for administrators and educators.
4.5. Automates notifications to stakeholders, streamlines reporting, and supports real-time data-driven decision making.
4.6. Greatly enhances scalability and reliability through automation and workflow orchestration.