Purpose
1. To automate integration of student records into learning management systems (LMS) for streamlined student & admission management in hospitality high schools.
2. Automates the transfer and updating of student personal data, academic status, attendance, and course registrations across diverse software platforms in the education sector.
3. Enables real-time, automatedly synchronized student information for faculty, administration, and students, reducing manual data entry and errors.
4. Supports compliance, automated reporting, and granular access management of student records across internal and external education technology solutions.
5. Centralized and automated view of student progress, admission status, disciplinary events, grades, and certifications.
Trigger Conditions
1. New student application or enrollment in the hospitality high school.
2. Update or change to an existing student record (profile, grades, attendance, disciplinary action, etc.).
3. Automatedly scheduled synchronization (e.g., nightly record pulls).
4. Manual initiation by an administrator via dashboard.
5. API calls, incoming webhooks, or file uploads (CSV/XLSX) containing new or updated records.
Platform Variants
1. Google Sheets
- Feature/Setting: Sheets API — automate pulling and pushing student data; configure with range "StudentData!A1:Z".
2. Microsoft Excel Online
- Feature/Setting: Excel Online connector — automate updating worksheets and tables; use “Update Row” function with student ID mapping.
3. Salesforce Education Cloud
- Feature/Setting: Data Loader API — automate student record upsert by configuring mapping for fields like Contact, Account, Enrollment.
4. HubSpot
- Feature/Setting: CRM API — automate creation or update of contact records tagged as “Student”; configure field mappings.
5. Moodle
- Feature/Setting: Web Service API — automate enrollment and grading sync via core_user_create_users and core_grade_update_grades.
6. Blackboard Learn
- Feature/Setting: REST API — automate push of custom student record JSON into “Users” endpoint.
7. Canvas LMS
- Feature/Setting: Users and Enrollments API — automate batch upload of student CSV via /api/v1/accounts/:account_id/users.
8. PowerSchool
- Feature/Setting: API Integration — automate sending student XML for SIS to LMS transfer; use “studentInfo” object configuration.
9. Infinite Campus
- Feature/Setting: OneRoster API — automate roster, grades, and enrollment sync through credentials and endpoint configuration.
10. SAP SuccessFactors
- Feature/Setting: OData API — automate employee/student onboarding and course assignment using "User" and “LearningHistory” entities.
11. Oracle PeopleSoft
- Feature/Setting: Component Interface — automate updating student records using “SCC_STUDENT” interface functions.
12. Workday Student
- Feature/Setting: Student API — automate record creation and academic progress updates; configure object mapping to “StudentRecord”.
13. Schoology
- Feature/Setting: API — automate POST/PUT student data to /users endpoint with XML mapping.
14. TalentLMS
- Feature/Setting: REST API — automate “Create User” and “Update User” endpoints for student sync.
15. Edmodo
- Feature/Setting: API — automate student roster updates by mapping email and group ID fields.
16. Zoho Creator
- Feature/Setting: API and workflows — automate from form submission to LMS event triggers, mapping form variables to student fields.
17. SIS Integration (OneRoster)
- Feature/Setting: OneRoster 1.1 REST API — automate Roster (students, enrollments) transfer to supporting LMS.
18. Dropbox
- Feature/Setting: File Webhook — automate upload event trigger for CSV files in /StudentRecords/ folder.
19. Amazon S3
- Feature/Setting: S3 Event Notifications — automate Lambda function to process and sync uploaded student files.
20. Airtable
- Feature/Setting: API — automate reading from or writing to “Students” base; use “List Records” and “Update Record” endpoints.
21. Trello
- Feature/Setting: Card Automation (Butler) — automate archiving and transferring application cards tagged “Approved” to admissions list.
22. Zoho CRM
- Feature/Setting: API — automate student lead conversion and record routing to education pipeline stages.
23. Freshdesk
- Feature/Setting: Ticket API — automate creation of student onboarding tickets by parsing incoming data fields.
Benefits
1. Automates student record synchronization, eliminating duplication and data-entry errors.
2. Facilitates automatedly triggered workflows, boosting administrative speed and transparency.
3. Reduces manual workload for staff, freeing time for higher-value tasks.
4. Ensures automated compliance with student data management and reporting requirements.
5. Enhances student experience via instant access and automated updates to their academic information.
6. Supports scale by automating operations across multiple campuses or educational programs.
7. Provides a foundation for further automatable education workflows (attendance, grading, parental notifications).
Student & Admission Management