Student and Academic ManagementPurpose
1.2. Track employment, further education, certifications, and contact details.
1.3. Facilitate outreach for events, mentoring, and fundraising.
1.4. Automatically sync new updates from diverse sources into a master alumni system.
1.5. Trigger communication for networking, professional opportunities, and school advancement.
Trigger Conditions
2.2. Change detected in alumni public social media profiles.
2.3. Update from external verification service or government agricultural registry.
2.4. Receipt of responses to graduate surveys.
2.5. Manual update by staff or alumni via dedicated portal.
2.6. Scheduled batch sync with institutional databases.
Platform Variants
• Function: Use "Contact Update APIs" to sync alumni data.
• Sample: Mapping SIS graduation export fields to Salesforce Contact fields.
3.2. HubSpot
• Function: Use "Contacts API – PATCH" for updating records.
• Sample: Auto-pull survey submission and push updates.
3.3. Microsoft Dynamics 365
• Function: Configure "Data Import Wizard" to accept incoming CSV records.
• Sample: Scheduled pipeline from SIS to alumni entity.
3.4. Google Sheets
• Function: "Sheets API – append/update" for row-based data synchronization.
• Sample: Automated update upon new survey result.
3.5. Airtable
• Function: "Airtable API – Update Record" to modify alumni database.
• Sample: Triggered by webhook on graduation entry.
3.6. Twilio
• Function: "Programmable SMS API" to confirm contact updates with alumni.
• Sample: Auto-send SMS when new phone detected.
3.7. Mailchimp
• Function: "Lists API – update-member" for maintaining email lists.
• Sample: New alumni added/removed as email contacts.
3.8. Slack
• Function: "Chat PostMessage API" for notifying staff of updates.
• Sample: New alumni record triggers DM to admin.
3.9. SendGrid
• Function: "Mail Send API" for email verification requests.
• Sample: On database update, email sent for validation.
3.10. Zapier
• Function: "Webhooks & Data Transfer" to bridge disparate systems.
• Sample: Link SIS events to CRM database update.
3.11. LinkedIn
• Function: Use "People Search API" or Profile Scraper integrations for employment tracking.
• Sample: Compare alumni list with LinkedIn changes.
3.12. Facebook Graph API
• Function: Pull profile changes from public alumni pages.
• Sample: Detect and log career advancement posts.
3.13. Typeform
• Function: "Responses API" to ingest new survey data.
• Sample: Alumni self-reporting tool for updates.
3.14. SurveyMonkey
• Function: "SurveyMonkey API – Get Responses" for regular record updates.
• Sample: Batch update alumni database with latest responses.
3.15. Notion
• Function: "Notion Database API" for editable alumni logs.
• Sample: Log graduated user info and further activities.
3.16. Google Forms
• Function: "Forms API" with Google Sheets link for automated syncing.
• Sample: Auto-forwarded new alumni form entries.
3.17. Oracle PeopleSoft
• Function: "Integration Broker" for seamless SIS-to-alumni system push.
• Sample: Automated batch transfer on end-of-term.
3.18. Workday
• Function: "Workday Studio" for exporting updated student-to-alumni transitions.
• Sample: Event-based reporting into external database.
3.19. Plaid
• Function: "Identity Verification API" to cross-check alumni-provided info.
• Sample: Validate contact and employment changes.
3.20. AWS Lambda
• Function: Serverless function for transformation and scheduled database updates.
• Sample: Nightly fetch and merge job for all sources.
Benefits
4.2. Reduces manual errors and administrative overhead.
4.3. Supports data-driven decisions on program impact.
4.4. Strengthens alumni engagement for mentoring, donations, and advancement.
4.5. Ensures compliance and security in handling personal data.