Automated progress report distribution

Purpose

1.1. Deliver scheduled, personalized progress reports to acupuncture students and faculty, promoting consistent student engagement, timely feedback, and transparent communication within training programs.
1.2. Aggregate performance data from grading systems, attendance logs, and course modules; compile it into digestible summaries for recipients.
1.3. Enable automated delivery via preferred communication channels (email, SMS, LMS notifications) to ensure timely receipt and accessibility during course milestones or at custom intervals.
1.4. Incorporate historical and real-time data, feedback loops for students, and escalation notifications for instructors/advisors as part of a complete engagement cycle.

Trigger Conditions

2.1. Course milestone completion (e.g., end of module, midterm, final).
2.2. Instructor approval of gradebook entry/update.
2.3. Scheduled dates (e.g., weekly, monthly, term-based triggers).
2.4. Student request or academic probation event.
2.5. System-detected threshold (e.g., attendance, grades drop below threshold).

Platform Variants

3.1. Microsoft Outlook
- Feature: Automated email distribution
- Setting: Configure Office 365 SendMail API for dynamic recipient emails and attachments.

3.2. Gmail
- Feature: Progress report email integration
- Setting: Use Gmail API `users.messages.send` endpoint for templated student/faculty delivery.

3.3. Slack
- Feature: Direct student/faculty notifications
- Setting: Utilize Slack Bot User OAuth with `chat.postMessage` for threaded delivery.

3.4. Twilio
- Feature: SMS delivery
- Setting: Twilio REST API `Messages` endpoint for structured report summary SMS.

3.5. SendGrid
- Feature: Bulk personalized email
- Setting: SendGrid API `mail/send` with dynamic template parameters.

3.6. Mailgun
- Feature: Programmatic batch email
- Setting: Mailgun API `/messages` endpoint with recipient variables for reports.

3.7. Canvas LMS
- Feature: LMS notification
- Setting: Canvas API `Communications` endpoint for progress report posts.

3.8. Moodle LMS
- Feature: Internal messaging
- Setting: Core message_send function; configure with custom JSON payload for course feedback.

3.9. Zoom
- Feature: Pop-up chat notification
- Setting: Zoom Chat API `chat.messages` POST for direct-to-student updates.

3.10. WhatsApp Business
- Feature: Secure student messaging
- Setting: WhatsApp Cloud API `/messages` for automated progress summaries.

3.11. Salesforce
- Feature: CRM record update and notification
- Setting: Salesforce REST API `/services/data/vXX.X/sobjects/Task` for communication logging.

3.12. HubSpot
- Feature: Workflow trigger and email
- Setting: HubSpot Workflow API, trigger with student property, send transactional emails.

3.13. Microsoft Teams
- Feature: Channel announcements
- Setting: Teams Bot API `sendActivity` for posting summary cards into class channels.

3.14. Zoho Mail
- Feature: Automated mail merge
- Setting: Zoho Mail API `sendMail` for batch progress report delivery.

3.15. ActiveCampaign
- Feature: Email automation
- Setting: ActiveCampaign API `/api/3/contactEmails` for personalized sends.

3.16. Telegram
- Feature: Private report delivery
- Setting: Telegram Bot API `sendMessage` with markdown-formatted summaries.

3.17. Dropbox
- Feature: Progress report file storage
- Setting: Dropbox API `/files/upload` and shared link for report PDFs.

3.18. OneDrive
- Feature: Cloud report delivery
- Setting: OneDrive API `/drive/items/{item-id}/createLink` for time-bound access.

3.19. Asana
- Feature: Task comment update
- Setting: Asana API `addComment` to task for report status notes.

3.20. Google Sheets
- Feature: Data source for mail-merge
- Setting: Google Sheets API `spreadsheets.values.get` to automate personalized field population.

3.21. Freshdesk
- Feature: Ticket update/notification
- Setting: Freshdesk API `create_ticket` with progress details for student queries.

3.22. Intercom
- Feature: In-app messages
- Setting: Intercom API `messages` endpoint for sending progress updates to app users.

Benefits

4.1. Reduces administrative effort through reliable, error-free batch report generation and delivery.
4.2. Enhances student accountability with timely, automated feedback cycles.
4.3. Enables multi-channel reach, ensuring every student and faculty member receives and retains progress insight.
4.4. Centralizes communication tracking and monitoring for audit and compliance purposes.
4.5. Customizes engagement, supporting both group notifications and highly individualized student journeys.