Event RSVP and reminder automation

Purpose

1. Automate event RSVP collection and reminders for student events, workshops, and seminars targeting acupuncture school participants, ensuring timeliness, maximizing attendance, reducing manual follow-up, updating attendance lists in real time, and syncing communications across all student touchpoints.

Trigger Conditions

1. New event creation on school calendar or announcement via internal system.

2. Student registration or interest shown for specific event sessions.

3. Pre-configured time before event (e.g., 7 days, 24 hours, 1 hour).

4. RSVP submitted, updated, or revoked.

5. Change in event details or cancellation.

Platform Variants

1. Google Calendar

• API: `Events: insert` and `Events: watch` – Capture event creation, update status, trigger RSVP workflows.
  

2. Microsoft Outlook/Office 365

• API: `Calendar Events` – Sync events, detect RSVP changes, send invitations.
  

3. Twilio SMS

• Feature: SMS Notifications – Configure outbound reminders, two-way RSVP response collection.
  

4. SendGrid

• API: `Mail Send` – Deliver personalized email invites and reminders for events.
  

5. Slack

• API: `chat.postMessage` and `reactions.add` – Push RSVP prompts to student channels.
  

6. Discord

• API: `Create Message` – Announce events, track RSVP using reactions.
  

7. Mailchimp

• API: `Campaigns.create` and `Lists.members.add` – Automate bulk email invitations and attendee segmentation.
  

8. Eventbrite

• API: `Create Event` and `Get Attendees` – Publish events, track real-time RSVP status.
  

9. Zoom

• API: `Webinar Registrants` – Register students automatically and dispatch calendar invites.
  

10. WhatsApp Business API

• Feature: Template Messages – Send RSVP prompts and confirmations via chat.
  

11. Microsoft Teams

• API: `Create Event` and message notifications – Share event links and collect responses.
  

12. HubSpot

• API: `Engagements` and `Tickets` – Log RSVP activity and trigger workflows for follow-up.
  

13. Salesforce

• API: `Events` and `Contact update` – Register participation, sync RSVP status with contacts.
  

14. Typeform

• API: `Webhook` – Collect and process RSVP form submissions.
  

15. Jotform

• API: `Form Submission` – Automatically add RSVP data to event lists.
  

16. Airtable

• API: `Base.update` – Store RSVP responses, trigger reminders based on status.
  

17. Trello

• API: `Card.create` – Represent RSVP as Trello cards for internal organization and follow-up.
  

18. Asana

• API: `Task.create` – Assign RSVP-related tasks to staff for high-priority students.
  

19. Facebook Events

• API: `GET /{event-id}/attending` – Sync Facebook RSVPs with internal records.
  

20. ActiveCampaign

• API: `Automations` – Set event-related sequences for interested or registered students.
  

21. Zoho CRM

• API: `Events` and `Leads update` – Automatically log participation and follow up.
  

22. Google Sheets

• API: `Sheets: append` – Archive RSVP status by updating event spreadsheets.
  

23. Pipedrive

• API: `Activities` – Attach RSVP milestones to student contacts.
  

24. ClickSend

• API: `Send SMS` – Broadcast event reminders through SMS in bulk.
  

Benefits

1. Reduces administrative workload and errors in RSVP processing.

2. Increases student participation by delivering reminders using preferred channels.

3. Ensures up-to-date event and attendance records, supporting compliance and reporting.

4. Facilitates rapid follow-up and capacity planning for events.

5. Enhances student engagement through timely, personalized touchpoints.