Student Enrollment & AdmissionsPurpose
1.2. Eliminate manual tracking errors and reduce administrative load through instant notifications, follow-ups, and automated seat allocation when openings arise.
1.3. Provide personalized communication to applicants at every stage, support compliance requirements, and maintain auditable enrollment records.
1.4. Integrate multiple channels for status updates (email, SMS, web portals) for optimized applicant experience.
Trigger Conditions
2.2. Status change of an applicant on the waitlist (move to enrolled, withdraw, update).
2.3. Availability of new seats due to cancellations or completed enrollments.
2.4. Scheduled reminders for waitlisted candidates to confirm interest or provide documentation.
2.5. Notifications of periodical waitlist position updates.
Platform Variants
• API: Use “Waitlist__c” object with Process Builder; configure “Record Changed” trigger and auto-notification workflow.
3.2. HubSpot
• Feature: Lists; configure workflow to add applicants to “Waitlist” static list and send follow-up email via “Send Email” action.
3.3. Zoho CRM
• Function: Custom module “Waitlist”; automation via “Workflow Rules” set to trigger on record creation or field update.
3.4. Microsoft Power Automate
• Connector: “SharePoint List” triggers on new entry (“Waitlist”), and “Outlook – Send an email” for notifications.
3.5. Google Sheets + Apps Script
• Feature: OnFormSubmit trigger; Apps Script moves new entries to a “Waitlist” sheet and sends email through MailApp.
3.6. Airtable
• Automation: “Record enters view” in Waitlist Table; sends update through “SendGrid” email action.
3.7. Mailchimp
• API: List segment trigger; use “Automations” to email those in the “Waitlist Applicants” tag.
3.8. ActiveCampaign
• Feature: Automations; trigger on “List Add – Waitlist” with automated emails and task creation for admissions.
3.9. Intercom
• API: Custom attribute “Waitlist Status”; automated messaging triggered by attribute update.
3.10. Slack
• Feature: Incoming Webhooks; notify admissions channel when waitlist events occur.
3.11. Trello
• Automation: Butler rule; when card added to “Waitlist” list, auto-assign and notify user.
3.12. Zendesk
• Trigger: New ticket with “waitlist” tag; auto-reply and assign to enrollment team using Triggers.
3.13. Twilio
• API: Programmable SMS; send status or reminder SMS to applicants triggered by waitlist state changes.
3.14. SendGrid
• API: Transactional Templates; configure template for status update and trigger send via API on waitlist updates.
3.15. Calendly
• Feature: Event Type availability; when waitlist entry added, auto-offer uncovered slots via email.
3.16. Typeform
• Integration: Webhooks; on new Typeform response (application), forward to CRM with “Waitlist” flag.
3.17. Monday.com
• Automation: “Status changes to Waitlist”; auto-email candidate and notify staff.
3.18. Notion
• Integration: API + Zapier webhook on “Waitlist” database update, triggering message dispatch.
3.19. Asana
• Feature: Rule; “Task added to Waitlist Project” — auto-assign coordinator and message applicant.
3.20. Pipedrive
• Automation: “Deal enters Waitlist stage”; send email/SMS through workflow automation and update note.
3.21. DocuSign
• API: Configure automatic document request when candidate’s waitlist status moves to ready.
3.22. Okta Workflows
• Trigger: New user added to “Waitlist Group”; triggers provisioning or notification pipelines.
3.23. Smartsheet
• Automation: “Row added to Waitlist” triggers update request or alert through automated actions.
3.24. Jotform
• Integration: Submission webhook triggers CRM waitlist pipeline and personalized email reply.
Benefits
4.2. Minimizes missed communications and errors in applicant notifications.
4.3. Improves applicant satisfaction through timely, relevant updates.
4.4. Ensures audit-ready, compliant records for all waitlist changes.
4.5. Enhances ability to fill open seats rapidly and fairly.
4.6. Delivers personalized touchpoints for both candidate engagement and internal tracking.