Student Enrollment & AdmissionsPurpose
1.2. Reduce manual intervention by triggering responses for partially submitted applications.
1.3. Increase enrollment conversion rates by maintaining ongoing engagement with applicants.
1.4. Provide timely support and guidance to applicants, minimizing application drop-offs.
Trigger Conditions
2.2. Applicant closes browser before submission.
2.3. Missing required fields detected after initial data entry.
2.4. User request for ‘save and continue later’ initiated.
2.5. CRM or LMS flags new incomplete application records.
Platform Variants
• Function/API: SMS Messaging API
• Feature/Setting: Configure webhook for incomplete status; send SMS with direct application resume link.
3.2. SendGrid
• Function/API: v3 Mail Send Endpoint
• Feature/Setting: Automated email reminder with pre-filled application link.
3.3. Outlook 365
• Function/API: Mail.Send
• Feature/Setting: Dispatch scheduled reminders triggered by status update in applications database.
3.4. Gmail
• Function/API: Gmail API Messages.send
• Feature/Setting: Personalized follow-up emails to incomplete applicants.
3.5. Slack
• Function/API: chat.postMessage
• Feature/Setting: Internal alert to admissions officer for high-potential pending applications.
3.6. HubSpot
• Function/API: Workflows
• Feature/Setting: Automated task assignment and nurture sequence for incomplete leads.
3.7. Salesforce
• Function/API: Process Builder/Flows
• Feature/Setting: Automated email/SMS with resume application CTA once record is flagged.
3.8. Zoho CRM
• Function/API: Workflow Rules
• Feature/Setting: Automated reminders to applicants and notifications to counselors.
3.9. Mailchimp
• Function/API: Campaigns
• Feature/Setting: Automated ‘continue your application’ email drip.
3.10. WhatsApp Business API
• Function/API: Message Template
• Feature/Setting: Send message with application status and quick-action button.
3.11. Microsoft Teams
• Function/API: createMessage
• Feature/Setting: Internal notification feed for admissions follow-up.
3.12. Zendesk
• Function/API: Ticket Creation
• Feature/Setting: Generate follow-up ticket for applicant outreach.
3.13. Trello
• Function/API: Card Add
• Feature/Setting: Kanban card for each incomplete record; assign to team member.
3.14. Monday.com
• Function/API: Item Create
• Feature/Setting: Board items for incomplete apps; auto-update with status.
3.15. ActiveCampaign
• Function/API: Automation Builder
• Feature/Setting: Trigger emails and SMS for resume application reminders.
3.16. Pipedrive
• Function/API: Deal Creation
• Feature/Setting: Flag deals for incomplete applicants and schedule follow-up.
3.17. Intercom
• Function/API: Messages API
• Feature/Setting: Send in-app chat prompts encouraging application completion.
3.18. Freshdesk
• Function/API: Ticket API
• Feature/Setting: Auto-generate support tickets for applicants needing help.
3.19. Webex
• Function/API: Messages.create
• Feature/Setting: Alert enrollment team in group channel.
3.20. Facebook Messenger Platform
• Function/API: Send API
• Feature/Setting: Follow-up chatbot messages to users via Messenger.
3.21. Google Calendar
• Function/API: Events.insert
• Feature/Setting: Schedule callback or follow-up call slot for applicant.
3.22. BambooHR
• Function/API: Workflow
• Feature/Setting: Trigger HR follow-up for apprenticeship onboarding.
Benefits
4.2. Reduces manual workload for admissions teams.
4.3. Ensures timely and personalized communication for applicants.
4.4. Boosts applicant satisfaction by providing proactive support.
4.5. Centralizes tracking and accountability for follow-up actions.
4.6. Enables data-driven optimization of admissions process.
4.7. Reduces drop-off, improving apprenticeship center performance.