Student Enrollment and Admissions**Purpose**
1.2. Offers digitized verification, document management, and instant communication to minimize manual workload, eliminate data re-entry, ensure compliance, accelerate onboarding, and provide a traceable admissions audit trail.
**Trigger Conditions**
2.2. Upload of admission-related documents (ID, certifications, payment proof).
2.3. New inquiry form received through email, SMS, or integrated lead-gen tool.
2.4. Scheduled batch import from a centralized education recruitment portal.
**Platform Variants**
3.1. **Google Forms**
- Feature/Setting: Configure “OnFormSubmit” trigger; connect to Google Sheets API to collect and parse responses.
3.2. **Typeform**
- Feature/Setting: Activate “Webhook” integration to send full payload of answers to endpoint; use Typeform Responses API for custom pull.
3.3. **Jotform**
- Feature/Setting: Enable “Webhook” action on form submission; use Jotform Tables API for longitudinal data retrieval.
3.4. **Airtable**
- Feature/Setting: Use Airtable Forms and “record created” triggers; automate syncing via REST API POST to admissions database.
3.5. **Zapier**
- Feature/Setting: Automate multi-step workflow using “New Form Entry” trigger; connect to admissions or CRM system using Zapier’s App Directory.
3.6. **Microsoft Power Automate**
- Feature/Setting: Workflow automation from Microsoft Forms connector; create flows triggered by “When a new response is submitted”.
3.7. **DocuSign**
- Feature/Setting: Set DocuSign eSignature API to collect signed applications; automate document status check via webhook listener.
3.8. **HelloSign (Dropbox Sign)**
- Feature/Setting: Use “Signature request sent” trigger; fetch completed documents via REST endpoint.
3.9. **Salesforce**
- Feature/Setting: Activate “Platform Event” or “New Lead” trigger; push applicant data into CRM using Salesforce REST API.
3.10. **HubSpot**
- Feature/Setting: Form submission captured with “Forms API”; push applicant data to Contacts pipeline.
3.11. **Mailchimp**
- Feature/Setting: Use “Add Subscriber” API when form submitted; automate invitation to admission webinars.
3.12. **Twilio SMS**
- Feature/Setting: “Incoming SMS” webhook; auto-reply or capture and forward data for processing.
3.13. **SendGrid**
- Feature/Setting: Auto-send confirmation via “Send Email” API after successful form entry.
3.14. **Slack**
- Feature/Setting: Trigger message post in #admissions channel using incoming webhook when new application arrives.
3.15. **Trello**
- Feature/Setting: Add “New Card” to admissions board via REST API; attach application PDF/link for review.
3.16. **ClickUp**
- Feature/Setting: “Task created” automation; populate fields with applicant metadata received from forms.
3.17. **Notion**
- Feature/Setting: Integrate via “Database Item Created” trigger; store applicant details for admissions review.
3.18. **Freshdesk**
- Feature/Setting: Create new ticket with incoming applicant queries using “Create Ticket” API.
3.19. **ActiveCampaign**
- Feature/Setting: Use automation builder with “Form Submitted” trigger to initiate applicant nurturing sequence.
3.20. **Google Drive**
- Feature/Setting: “New File Uploaded” trigger; auto-organize/rename supporting documents in applicant folders via API.
3.21. **OneDrive**
- Feature/Setting: Watch folder for new uploads; fetch file details and sync to student record using Graph API.
3.22. **PandaDoc**
- Feature/Setting: “Document completed” webhook; validate supporting docs, sync to applicant records.
3.23. **Zoho CRM**
- Feature/Setting: “New Record” trigger under ‘Admissions’ module; update applicant pipeline with REST API entry.
3.24. **Calendly**
- Feature/Setting: “Event Scheduled” webhook to automate interview slot bookings post-application.
**Benefits**
4.2. Eliminates data errors and redundant entries across workflows.
4.3. Instantly routes applications to reviewer or admissions staff.
4.4. Accelerates applicant response, onboarding, and compliance verifications.
4.5. Ensures all application steps and documents are centralized, searchable, and auditable.
4.6. Integrates with communication tools for rapid updates to all stakeholders.
4.7. Improves applicant experience and conversion through faster, transparent processes.
4.8. Automates status notifications, reminders, task assignments, and document tracking with minimal human input.