Automated collection of student feedback

Purpose

1.1. Automate the collection of student feedback post-class, workshop, or event across visual & performing arts programs.
1.2. Enable automated, periodic outreach and reminders to promote high response rates and reduce manual follow-ups.
1.3. Centralize aggregated feedback for instructors and administrative review to inform curriculum improvements.
1.4. Streamline compliance with accreditation requirements for ongoing student evaluation evidence.
1.5. Maintain a digital audit trail of automated interactions, responses, and analytics for strategic decision-making.

Trigger Conditions

2.1. Automated survey/send after class session completion (via LMS update/event end).
2.2. Automator scheduled date/timestamp post-enrollment, lesson, or term.
2.3. Student attendance check-in/out triggers feedback sequence.
2.4. Manual initiation by instructor or admin through dashboard command.
2.5. Automated re-send if feedback not received in pre-set timeframe.

Platform Variants

3.1. Google Forms (API: forms.responses.list)
• Feature/Setting: Configure auto-email feedback forms on session completion via Google Apps Script with triggers tied to calendar events.
3.2. Microsoft Forms (Endpoint: /forms/{formId}/responses)
• Feature/Setting: Automated sharing via Office 365 workflow post-class, sync responses to OneDrive.
3.3. SurveyMonkey (Endpoint: /surveys/{id}/collectors)
• Feature/Setting: Automate survey distribution through collector link and use webhooks for response receipt.
3.4. Typeform (API: /forms/{form_id}/responses)
• Feature/Setting: Automate invitation via email on schedule with real-time notification on submission.
3.5. Jotform (API: /form/{id}/submissions)
• Feature/Setting: Auto-dispatch customized forms via email and embed responses in student records.
3.6. Twilio SMS (API: /Messages)
• Feature/Setting: Automate SMS feedback links with session ID as a variable and reminders for non-respondents.
3.7. SendGrid (API: /mail/send)
• Feature/Setting: Automate bulk email sending with individualized feedback links and automated follow-ups.
3.8. Slack (API: chat.postMessage)
• Feature/Setting: Automate feedback prompt into class channels or DMs post-session, collect response via Slack threads or links.
3.9. Microsoft Teams (API: /chats/{chat-id}/messages)
• Feature/Setting: Automated message post with embedded form for feedback in visual & performing arts group chats.
3.10. Gmail (API: /users/me/messages/send)
• Feature/Setting: Automator for scheduled feedback request emails, tailored templates, and user tracking.
3.11. Zoho Survey (API: /surveys/{survey_id}/responses)
• Feature/Setting: Automated dispatch of survey links post-event, automatic reminder cycles.
3.12. Mailchimp (API: /campaigns)
• Feature/Setting: Automate campaign workflow to distribute feedback requests and segment responses.
3.13. HubSpot (API: /forms/v2/submit)
• Feature/Setting: Automate workflow to send, collect, and tag feedback forms per course.
3.14. Airtable (API: /base/{baseId}/table/{tableId}/records)
• Feature/Setting: Automate writing student responses to feedback base, trigger analytics summarization.
3.15. Salesforce (API: /services/data/vXX.0/sobjects/Case)
• Feature/Setting: Automate creation of feedback tasks/cases tied to student records and track outcomes.
3.16. Zendesk (API: /api/v2/tickets)
• Feature/Setting: Automatedly create tickets for each feedback instance and escalation if follow-up is needed.
3.17. WhatsApp Business Cloud API (API: /messages)
• Feature/Setting: Automate WhatsApp push with feedback form and QR code; automate reminder flows.
3.18. Pabbly Connect (Action: “Send Survey Data”)
• Feature/Setting: Automate multi-channel survey delivery, auto-logging feedback in CRM/Google Sheets.
3.19. ActiveCampaign (API: /api/3/contacts)
• Feature/Setting: Automate segment-based feedback requests post-class and tag responses.
3.20. MailerLite (API: /api/v2/campaigns)
• Feature/Setting: Automatedly schedule, personalize, and trigger feedback request emails.
3.21. Monday.com (API: /v2/items)
• Feature/Setting: Automate feedback status updates in shared visual boards for staff review.
3.22. Trello (API: /1/cards)
• Feature/Setting: Automate card creation per student feedback, with automator for analysis follow-up.

Benefits

4.1. Accelerates and automates data collection, reducing staff workload.
4.2. Increases response rates with automated reminders and multi-channel automating.
4.3. Centralizes feedback, streamlining automatable analytics and reporting.
4.4. Facilitates continuous curriculum improvement by automatedly surfacing student insights.
4.5. Ensures compliance and audit readiness through automated, documented feedback collection.