Student Enrollment & OnboardingPurpose
1.2. Reduce manual data entry, error risk, and time-to-access for learners.
1.3. Seamlessly create user accounts, assign courses, issue welcome communications, and update school records across all relevant systems.
1.4. Ensure compliance with enrollment capacity, prerequisites validation, and financial records alignment.
1.5. Enable real-time analytics on enrollment metrics and onboarding status.
Trigger Conditions
2.2. Learner selects course(s) on registration landing page or portal.
2.3. External CRM update indicating course enrollment action required.
2.4. API webhook from marketing automation tool confirming conversion.
Platform Variants
3.1. Stripe
• Feature/Setting: Configure webhook for 'checkout.session.completed' to send payer and course info to integration endpoint.
3.2. PayPal
• Feature/Setting: Enable IPN (Instant Payment Notification), parse payment details, route to enrollment handler.
3.3. WooCommerce
• Feature/Setting: Use 'Order Completed' event, map product-SKU to course-ID via WooCommerce REST API.
3.4. Shopify
• Feature/Setting: Deploy Shopify Flow trigger on order tag or product purchase, call admin API to extract buyer data.
3.5. Teachable
• Feature/Setting: Use Admin API: Enroll User endpoint; pass user's email and course's unique identifier.
3.6. Thinkific
• Feature/Setting: Trigger via 'Enrollment Created' webhook, update student records via Thinkific API.
3.7. Moodle
• Feature/Setting: Use 'core_enrol_manual_enrol_users' function in Moodle REST API to register user to course upon trigger.
3.8. Kajabi
• Feature/Setting: Invoke 'Grant Offer Access' via Kajabi API using user email after payment event.
3.9. Google Sheets
• Feature/Setting: Append enrollment data via Sheets API on new row, trigger workflow for further actions.
3.10. Salesforce
• Feature/Setting: Create automation using Process Builder or Flow to respond to 'Opportunity Won' event; call custom API.
3.11. HubSpot
• Feature/Setting: Trigger automation on 'Deal Closed-Won', use Webhooks to dispense enrollment info to course LMS.
3.12. Mailchimp
• Feature/Setting: Add new learner to email audience via API, use 'tags' to segment by course.
3.13. Microsoft Dynamics 365
• Feature/Setting: Use Power Automate to watch for new sales, then send API request to enrollment system.
3.14. Zapier
• Feature/Setting: Create Zaps triggered by payment; use built-in actions to call course provider's API.
3.15. QuickBooks Online
• Feature/Setting: React to paid invoice via Webhooks, relay student info through custom automations.
3.16. Typeform
• Feature/Setting: On form submission, parse data via Typeform API, post to enrollment script.
3.17. Slack
• Feature/Setting: Send channel notification on new enrollment; use Slack API to inform admin team.
3.18. Asana
• Feature/Setting: Create student onboarding task with Asana API upon enrollment event.
3.19. Trello
• Feature/Setting: Add new card to enrollment board using Trello API; attach student/course details.
3.20. ActiveCampaign
• Feature/Setting: Add contact to 'New Enrollment' automation, pass custom fields, trigger welcome email series.
3.21. Zoom
• Feature/Setting: Register learner for course-specific Zoom session using Zoom API on enrollment event.
3.22. Mailgun
• Feature/Setting: Automatically send welcome and access emails upon enrollment by sending POST requests to Mailgun API.
Benefits
4.2. Prevents errors by enforcing one-time data handling per enrollment.
4.3. Centralizes reporting and improves traceability across payment, CRM, and LMS systems.
4.4. Boosts learner satisfaction with immediate onboarding and communications.
4.5. Scales seamlessly with higher volumes and supports multi-system orchestration.