Automate distribution of training schedules

Purpose

1.1. Automate distribution of class and training schedules to students, streamlining onboarding and ensuring all participants receive timely, accurate updates via their preferred communication channel (email, SMS, WhatsApp, app notification, etc.).
1.2. Automatically trigger schedule sends based on new enrollments, schedule changes, recurring class reminders, or instructor modifications.
1.3. Maintain high consistency, minimize manual staff intervention, and accommodate student preferences in communication medium.

Trigger Conditions

2.1. New student enrollment in the system.
2.2. Updates to training/class schedules in the backend system.
2.3. Manual push by admin to specific groups or classes.
2.4. Recurring/reminder schedule (e.g., weekly reminder).
2.5. Schedule changes triggered by instructor or central system.

Platform Variants

3.1. Twilio SMS
• API: Send SMS (POST /Messages) — Setup webhook to trigger SMS to student phone upon schedule event.
3.2. SendGrid
• API: Send Email (POST /mail/send) — Configure template for training schedule; map to student emails.
3.3. WhatsApp Cloud API
• Endpoint: /messages/send — Use WhatsApp Business for distributing schedule text/media to registered numbers.
3.4. Google Calendar
• API: Events.insert — Automatically create or update student calendar events with training times.
3.5. Microsoft Outlook Calendar
• API: POST /me/events — Sync schedule as calendar invites for users preferring Outlook.
3.6. Slack
• API: chat.postMessage — Deliver class schedules to a student or group channel via automated message.
3.7. Discord
• API: POST /channels/{channel.id}/messages — Post schedule in student Discord community or DMs.
3.8. Telegram Bot API
• Method: sendMessage — Configure bot to distribute schedule or updates to students in group chats.
3.9. Zoom
• API: Meetings — Update Zoom class invite schedules and notify enrolled students.
3.10. Mailchimp
• Campaigns API: POST /campaigns/{campaign_id}/actions/send — Send formatted schedule blasts to subscriber list.
3.11. HubSpot
• API: POST /crm/v3/objects/emails — Trigger transactional schedule emails to student contacts.
3.12. Salesforce
• API: /services/data/vXX.0/sobjects/Task — Register a task or calendar event for scheduled sessions.
3.13. ActiveCampaign
• Endpoint: POST /api/3/emails — Automate sending schedule details to student segments.
3.14. Pushover
• API: messages.json — Send push notifications for schedule reminders on smartphones.
3.15. Apple Calendar (iCloud)
• CalDAV API: Create/modify event per student account.
3.16. Facebook Messenger Platform
• Send API: messages — Deliver schedule messages to student Messenger accounts.
3.17. Microsoft Teams
• API: /chats/{chat-id}/messages — Post schedule to class or student chat.
3.18. Viber
• API: POST /pa/send_message — Push schedule information to student Viber contacts.
3.19. SMSGlobal
• REST API: POST /v2/sms — Send student schedule SMS globally.
3.20. Monday.com
• API: create_update — Assign task updates with schedule info to student boards/projects.
3.21. Airtable
• API: Create/Update Records — Log and push updates to a student dashboard or automation feed.
3.22. Zoho CRM
• API: Events module — Schedule meeting/session and auto-email students.
3.23. ClickSend
• API: POST /v3/sms/send — Distribute SMS schedule reminders.
3.24. Zapier Webhooks
• Trigger: Catch Hook — Use as intermediary to connect multiple less-standard services.
3.25. Dropbox
• API: /files/upload — Share schedule PDFs/files in student-accessible folder, auto-invite.

Benefits

4.1. Eliminates manual intervention and reduces errors in communication.
4.2. Supports multiple channels, respecting student preferences.
4.3. Quick adaptation to schedule changes, ensuring students are always up-to-date.
4.4. Enhances student satisfaction by automating timely, consistent information delivery.
4.5. Frees staff resources for higher-value activities and enables seamless onboarding at any time.