Student Progress & PerformancePurpose
1.2 Prevent academic decline, empower timely intervention, and foster educational accountability and support by instantly notifying when predefined thresholds are breached.
1.3 Automate collection, evaluation, and dissemination of performance issues with full audit trails and escalation procedures for unresolved cases.
Trigger Conditions
2.2 Cumulative GPA decreases for two consecutive terms.
2.3 Attendance falls below 80% for the term or subject.
2.4 No assignment submissions for more than 7 days.
2.5 Negative feedback logged by instructor within last week.
2.6 Non-participation in mandatory group activities.
2.7 Missed payment or enrollment step impacting academic progression.
2.8 Any custom alert set by faculty for at-risk students.
Platform Variants
3.1 Twilio SMS
• Feature/Setting: Use SMS API; configure to send message when alert trigger fires.
• Sample: POST to `/Messages` endpoint with student/guardian mobile number and alert text.
3.2 SendGrid Email
• Feature/Setting: Use V3 Mail Send endpoint to notify group emails or direct recipients.
• Sample: API call with trigger-based subject, summary, and recommended next steps.
3.3 Slack
• Feature/Setting: Use Incoming Webhooks; push alert notifications to specific channel.
• Sample: JSON payload to Webhook URL with structured alert summary.
3.4 Microsoft Teams
• Feature/Setting: Use Teams Connector webhook; post alerts into advisor team channel.
• Sample: Outgoing message via HTTP POST to connector with student info.
3.5 Salesforce
• Feature/Setting: Case Management API triggers case creation and assignment on student issue.
• Sample: Trigger new ‘Student Alert’ case on custom object with relevant metrics.
3.6 Google Sheets
• Feature/Setting: Sheets API; append row with student alert data for admin review.
• Sample: API write on sheet when trigger detected.
3.7 Zoho CRM
• Feature/Setting: Workflow Rule API; auto-create 'At Risk' contact update per alert.
• Sample: POST to update contact status with alert reason.
3.8 HubSpot
• Feature/Setting: Automation Workflows using Contact Properties and Triggers.
• Sample: IF “Academic Alert” triggered, notify assigned advisor.
3.9 Freshdesk
• Feature/Setting: Ticket API; auto-create support ticket for underperformance alert.
• Sample: POST new ticket for intervention by academic coordinator.
3.10 Zapier
• Feature/Setting: Multi-step Zaps using webhook triggers on alert events.
• Sample: Alert triggers chained to Slack, Email, and Calendar simultaneously.
3.11 Mailchimp
• Feature/Setting: Campaign API for conditional, personalized alert messages.
• Sample: Trigger campaign to guardians for multiple affected students.
3.12 Google Classroom
• Feature/Setting: Push Notification API on underperformance event.
• Sample: Send Classroom announcement to student and instructor.
3.13 Moodle
• Feature/Setting: Event Monitoring Rules with email and mobile push.
• Sample: Setup ‘grade below threshold’ event for instant faculty alert.
3.14 Asana
• Feature/Setting: Task API; auto-assign tasks to advisors upon student alert.
• Sample: Create follow-up task for at-risk student.
3.15 Trello
• Feature/Setting: Card creation via API for each alert instance.
• Sample: Add alert card to “Student Risk” board.
3.16 Monday.com
• Feature/Setting: Automation recipes; generate pulse/update for flagged students.
• Sample: Auto-create timeline item for intervention.
3.17 ClickUp
• Feature/Setting: Task creation on alert; set reminder and assign to case manager.
• Sample: POST task with due date and student profile.
3.18 Notion
• Feature/Setting: Database API; insert alert record for longitudinal tracking.
• Sample: Add new page to ‘Alerts’ database with all metrics.
3.19 ActiveCampaign
• Feature/Setting: Automations for sending targeted emails or SMS on alert triggers.
• Sample: Segment student automatically, send escalation message.
3.20 Intercom
• Feature/Setting: Message API for automated in-app or email notifications.
• Sample: Trigger user notification with prompt for academic review.
3.21 Airtable
• Feature/Setting: Record creation API, log alert data for further reporting/analysis.
• Sample: POST record in “Underperformance Alerts” base.
3.22 Pipedrive
• Feature/Setting: Activity creation in CRM on each alert event.
• Sample: API POST to create action item for academic support team.
Benefits
4.2 Reduces manual oversight workload and human error in progress monitoring.
4.3 Multi-channel, auditable notifications ensure no stakeholder is left unaware.
4.4 Enables tailored, context-specific interventions for each student’s needs.
4.5 Increases data-driven decision making in academic management.