Student Support and Administration AutomationPurpose
1.2. Centralizes and synchronizes alumni records across internal and external systems automatically.
1.3. Streamlines alumni engagement with automated reminder, verification, and follow-up flows.
1.4. Provides up-to-date, automatable insights for career services, accreditation, and ongoing school–alumni relations.
Trigger Conditions
2.2. Manual trigger by school admin when alumni milestones are reached.
2.3. Automated webhook event after graduation or successful alumni portal creation.
2.4. Incoming API call or form submission by alumni indicating data change.
Platform Variants
• Feature/Setting: Automate “Update Contact” API; use “Process Builder” or “Flow” to auto-sync alumni updates.
3.2. Microsoft Power Automate
• Feature/Setting: Automate mail merges and SharePoint updates via “Scheduled Cloud Flow.”
3.3. Zapier
• Feature/Setting: Automate info push to Google Sheets/CRM using “Webhooks” and “Update Spreadsheet Row.”
3.4. Mailchimp
• Feature/Setting: Automate “Audience Update” via API or trigger “Automated Email” requesting updated info.
3.5. HubSpot
• Feature/Setting: Automates “Contact Property Changed” workflows to kick off update tasks or outreach.
3.6. Twilio
• Feature/Setting: Automate personalized SMS reminders using “Messaging API.”
3.7. SendGrid
• Feature/Setting: Configure “Automated Campaign” or use “Mail Send API” for update requests.
3.8. Google Forms
• Feature/Setting: Automate alumni surveys with “Form Submission” trigger for downstream processes.
3.9. Typeform
• Feature/Setting: Automates info collection and sends data to backend via webhook integration.
3.10. Airtable
• Feature/Setting: Use “Automations” to sync and update alumni records automatically.
3.11. Monday.com
• Feature/Setting: Automates alerts and status changes via “Automations Center.”
3.12. Slack
• Feature/Setting: Send automated alumni update reminders via “Incoming Webhooks” and scheduled posts.
3.13. Microsoft Teams
• Feature/Setting: Automates notifications and approvals using “Power Automate” tab integration.
3.14. Google Sheets
• Feature/Setting: Automate “App Script” to process and update alumni data in shared spreadsheets.
3.15. Alumni Channel (Graduway)
• Feature/Setting: Automates profile update prompts and syncs with CRM via “API Connector.”
3.16. LinkedIn API
• Feature/Setting: Automate alumni employment and achievement tracking using “People Endpoint.”
3.17. SIS (Student Information System, e.g., Ellucian Banner)
• Feature/Setting: Automate record refresh using SIS “REST API” batch update jobs.
3.18. DocuSign
• Feature/Setting: Automate digital verification requests for alumni data using “Send Envelope” API.
3.19. Dropbox Sign
• Feature/Setting: Automates signed data update verifications using “Send Signature Request” endpoint.
3.20. Oracle PeopleSoft
• Feature/Setting: Automate “Component Interface API” for bulk alumni information updates.
3.21. Workato
• Feature/Setting: Automates multi-platform sync using “Data Integration Recipes.”
3.22. Jotform
• Feature/Setting: Automates survey submissions and pushes alumni info via “Webhook” trigger.
3.23. Intercom
• Feature/Setting: Automate outreach chatbots and follow-up sequences for alumni updates via “Conversation API.”
3.24. Pipedrive
• Feature/Setting: Automates alumni contact update pipelines via “Activity Scheduler.”
Benefits
4.2. Ensures more frequent, automated, and accurate alumni record updates.
4.3. Improves alumni engagement by automating reminders and updates across channels.
4.4. Increases reporting accuracy and responsive support through automation of information flows.
4.5. Automates compliance with accreditation bodies that require current alumni data.
4.6. Boosts visibility of alumni trends and successes via automated dashboards and analytics.
This automation supports architecture schools in automating alumni data life cycles, increasing engagement, and keeping information automatically synchronized across platforms at scale.