Event registration and attendee tracking

Purpose

1.1. Automate online event registrations for lectures, workshops, and design juries in architecture schools.
1.2. Automates attendee tracking, confirmations, and reminders for students, faculty, and guest critics.
1.3. Automates synchronization of attendee records to student management systems and mailing lists.
1.4. Automates real-time reporting for event managers and administrative staff.
1.5. Automator processes keep event data updated, support attendance analytics, automate post-event surveys, and ensure compliance with institutional requirements.

Trigger Conditions

2.1. New event created in faculty calendar.
2.2. Event registration form submission by student or guest.
2.3. Scheduled time for sending reminders or follow-ups.
2.4. Status update in student management software.
2.5. Attendance check-in at the venue or online check-in form submitted.

Platform Variants

3.1. Google Forms
• Feature/Setting: Automate form submission webhook to trigger registration pipelines.

3.2. Microsoft Forms
• Feature/Setting: Automate with Forms API and Power Automate integration for attendee tracking.

3.3. Eventbrite
• Feature/Setting: Event Created, Attendee Registered webhooks to automate event processing.

3.4. Zoom
• Feature/Setting: Automate with Meeting Registrant Created webhook for virtual event attendance.

3.5. Calendly
• Feature/Setting: Event Scheduled webhook; automate calendar invites and notifications.

3.6. Mailchimp
• Feature/Setting: Automate adding registrants to mailing list and send reminder campaigns.

3.7. Salesforce
• Feature/Setting: Automate new Lead/Contact creation via API; update attendance status fields.

3.8. Slack
• Feature/Setting: Automate attendee notifications via Bot User OAuth Token and Incoming Webhooks.

3.9. Twilio
• Feature/Setting: Automated SMS reminders using Programmable Messaging API.

3.10. Microsoft Teams
• Feature/Setting: Automate sending channel notifications for event related activity via Incoming Webhooks.

3.11. HubSpot
• Feature/Setting: Automate Contact property updates with Form Submission and Workflows APIs.

3.12. Airtable
• Feature/Setting: Automate record creation for each registration via API.

3.13. Trello
• Feature/Setting: Automated card creation for attendee follow-up using Trello API.

3.14. Asana
• Feature/Setting: Automate task assignment to staff for event setup or attendee engagement.

3.15. Jotform
• Feature/Setting: Automate form to Google Sheets syncing via Webhooks.

3.16. Google Sheets
• Feature/Setting: Automatably update Sheets with each new registration using API.

3.17. SurveyMonkey
• Feature/Setting: Automate post-event feedback sending with SurveyMonkey API.

3.18. Microsoft Outlook
• Feature/Setting: Automated invite sending through Calendar API.

3.19. ZoomInfo
• Feature/Setting: Automate enrichment of registrant details for reporting and networking.

3.20. Zapier
• Feature/Setting: Automate multi-app workflows using Zap triggers for seamless event management.

Benefits

4.1. Automates registration data capture, improving accuracy and speed.
4.2. Automated reminders and confirmations elevate event attendance.
4.3. Automating data sync reduces admin load and manual errors.
4.4. Automation ensures real-time reporting for compliance and assessment.
4.5. Automator-driven feedback collection accelerates event improvement processes.