Inventory arrival notifications and receiving logs

Purpose

1.1. Ensure real-time alerts to staff on inventory arrivals; automatically log incoming stock items; synchronize receiving data across systems; reduce manual errors; enable faster restocking and improved visibility for operations, management, and purchasing; support compliance and performance analysis; streamline communication between warehouse, sales floor, and supplier relations.

Trigger Conditions

2.1. New shipment status marked as “Arrived” in warehouse management system
2.2. Supplier sends ASN (Advance Shipping Notice) email or EDI message
2.3. IoT scanner records package barcode/QR on entering receiving dock
2.4. Manual entry of delivery in ERP or POS software
2.5. Scheduled inventory sync/check window completes
2.6. Upload of shipping manifest into shared drive/cloud folder

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: Flow using “When an item is created” in SharePoint List, send Teams notification and write to Excel Online row (Inventory Logs)
3.2. Twilio
• Feature/Setting: Twilio SMS API – trigger outbound SMS to store staff on new inventory using programmable SMS
3.3. SendGrid
• Feature/Setting: Send email via SendGrid Mail Send endpoint (v3/mail/send) when ASN received
3.4. Slack
• Feature/Setting: Slack Incoming Webhooks – post message to “#receiving” channel on item arrival
3.5. Google Sheets
• Feature/Setting: Google Sheets API – Append new row with shipment data on inventory arrival
3.6. Zapier
• Feature/Setting: Zap triggered by new email; Action step to add data in Airtable
3.7. Airtable
• Feature/Setting: Record creation via Airtable API (POST /v0/{baseId}/{tableName}) for logging
3.8. Shopify
• Feature/Setting: Inventory webhook event – “inventory_levels/update” triggers new notification
3.9. QuickBooks Online
• Feature/Setting: Add “Receive Inventory” transaction via QuickBooks API (POST /v3/company/{companyId}/item)
3.10. SAP Business One
• Feature/Setting: Incoming Goods Receipt creation event – push log to internal dashboard
3.11. Oracle NetSuite
• Feature/Setting: RESTlet integration for new “Item Receipt” creation triggers notification
3.12. Zoho Inventory
• Feature/Setting: Zoho API “Create Receipt” endpoint, webhook triggers posting to alerts system
3.13. Trello
• Feature/Setting: Create new card on “Supplier Receiving Log” board via Trello API (POST /1/cards)
3.14. Asana
• Feature/Setting: Asana Tasks API (POST /tasks) generates receiving checklist task
3.15. Monday.com
• Feature/Setting: Create item on “Inventory Intake” board through Monday API
3.16. Dropbox
• Feature/Setting: Dropbox “File Upload” webhook triggers incident log entry
3.17. Google Drive
• Feature/Setting: Google Drive API triggers log on new manifest file upload
3.18. HubSpot
• Feature/Setting: Create timeline event upon receipt for supplier contact via HubSpot API
3.19. Mailgun
• Feature/Setting: API-driven transactional email with receiving information
3.20. PagerDuty
• Feature/Setting: Event Trigger API – create alert for store manager on critical inventory (using POST /incidents)
3.21. Pipedream
• Feature/Setting: Custom workflow reacts to webhook, writes shipment record to Google Sheets
3.22. Freshdesk
• Feature/Setting: Auto-create ticket for inventory verification using Freshdesk API
3.23. Notion
• Feature/Setting: Create page or database entry in “Arrivals Log” on inventory event

Benefits

4.1. Reduce manual processing and errors in inventory receiving
4.2. Ensure instant communication to relevant staff and stakeholders
4.3. Achieve real-time inventory visibility and traceability across software ecosystems
4.4. Accelerate shelf stocking, purchase order completion, and replenishment actions
4.5. Automate compliance and reporting requirements off every received shipment
4.6. Enhance operational transparency and accountability for all receiving events