Automated supplier RFQ (request for quotation) processes

Purpose

1.1. The automated supplier RFQ process automates identifying supply needs, compiling requirements, sending RFQ packages, collecting supplier responses, and ranking quotations for review in moving supply retail operations.
1.2. The automation minimizes manual intervention, expedites supplier engagement, tracks open RFQs, centralizes communication, and prepares data for procurement decisions by automating repetitive RFQ-related tasks.
1.3. Automates compliance checks, supplier onboarding validation, and price comparison, while integrating with existing inventory, purchasing, and document management systems.

Trigger Conditions

2.1. Low inventory thresholds automatedly detected in inventory management.
2.2. Scheduled supply review cycles (e.g., weekly, monthly) initiates automated RFQ creation.
2.3. Manual trigger by procurement automator for exceptional or urgent needs.
2.4. Automated re-order levels for specific SKUs reaching re-order triggers.
2.5. Supplier contract expiry or price validation cycle initiates automated RFQ calls.

Platform Variants

3.1. SAP Ariba
• Feature/Setting: RFQ Automation Module; configure "Event Automation" to auto-generate and dispatch RFQs to approved moving supply vendors.
3.2. Coupa
• Feature/Setting: Sourcing Automation API; set up triggers for RFQ based on Coupa Inventory Management automated alerts.
3.3. Oracle Procurement Cloud
• Feature/Setting: Automated Sourcing Events; configure "Requisition to RFQ" workflow.
3.4. JAGGAER
• Feature/Setting: Automated Sourcing RFQ Template; use Dynamic RFQ Creation based on supplier classification.
3.5. Proactis
• Feature/Setting: RFQ Event Builder; automate recurring supply cycle events with predefined supplier pools.
3.6. Workday Procurement
• Feature/Setting: Requisition to RFQ workflow automation; map rules for automatic conversion of requisition shortfalls to RFQs.
3.7. Zoho Inventory
• Feature/Setting: Automated low stock notifications triggering Zoho Creator RFQ app.
3.8. Microsoft Power Automate
• Feature/Setting: "When item inventory drops below" flow, automate generation/sending of RFQ emails or Teams notifications to suppliers.
3.9. Salesforce Procurement
• Feature/Setting: Automated Supplier RFQ process using Flow Builder and Procurement Cloud integration.
3.10. QuickBooks Commerce
• Feature/Setting: Workflow Automation for purchase re-orders, generate and send automated supplier RFQ PDFs.
3.11. Netsuite
• Feature/Setting: Procurement Automation SuiteFlow; auto-create and distribute vendor RFQs.
3.12. Kissflow Procurement Cloud
• Feature/Setting: Automated RFQ process via pre-built "RFQ Workflow" template and supplier response tracker.
3.13. Airtable
• Feature/Setting: "Inventory Watch" automation, trigger emails to suppliers using Airtable Automations.
3.14. Monday.com
• Feature/Setting: Automated RFQ creation task from boards when supply status drops below thresholds.
3.15. Slack
• Feature/Setting: Incoming Webhooks Automation; trigger supplier RFQ notifications to procurement channels.
3.16. Google Sheets
• Feature/Setting: App Script Automation, on low inventory lookup, trigger supplier email merge with latest SKUs.
3.17. DocuSign
• Feature/Setting: Automated send-out of RFQ PDF packages for digital e-signature collection from suppliers.
3.18. SendGrid
• Feature/Setting: Automated RFQ emailing using API with template management for supplier communications.
3.19. Trello
• Feature/Setting: Automated card creation for each RFQ response with movement into review lists upon supplier reply.
3.20. Twilio SMS
• Feature/Setting: Automated SMS notification for urgent RFQs to pre-qualified suppliers using Twilio's Messaging API.
3.21. AWS Lambda
• Feature/Setting: Automated invocation of custom RFQ process when webhook from inventory application fires.
3.22. Dropbox
• Feature/Setting: Automated folder creation and document upload for supplier RFQ documents, trigger updates to relevant users.

Benefits

4.1. Eliminates manual repetitive supplier communication by automating all routine RFQ tasks.
4.2. Automates multi-channel notifications ensuring timely supplier responses.
4.3. Automates tracking and audit logging for compliance.
4.4. Increases procurement team productivity by automatedly eliminating bottlenecks.
4.5. Ensures supply continuity for moving supply stores through always-on automated re-ordering and validation.
4.6. Automates supplier scorecard creation from RFQ responses for data-driven selection.
4.7. Standardizes communication and documentation flow by automating all supply-side interactions.