Supplier and Procurement AutomationPurpose
1. Automate the receipt, validation, and reconciliation of supplier invoices for butcher shop delis to streamline procurement, reduce manual errors, automate financial recordkeeping, enable faster supplier payments, automate discrepancy detection, and automate compliance documentation for audits and inventory control.
2. Ensure all invoices are automatically matched against purchase orders and delivery notes, automating exception handling, automating notifications to operations or finance, and automatedly updating accounting or ERP systems.
Trigger Conditions
1. Automatedly detects new incoming invoice document via email, EDI, SFTP upload, or scanning.
2. Automated purchase order status change, such as "goods received."
3. Supplier e-invoice API webhook automates notification.
4. Scheduled reconciliation runs automatedly (e.g., daily).
5. Automated batch uploads or invoice file drops in cloud folders.
Platform Variants
1. Microsoft Power Automate
- Feature/Setting: “When a new email arrives” + “AI Builder - Extract Invoice Information” automates invoice data extraction and entry into Dynamics 365.
2. Zapier
- Feature/Setting: “New Attachment in Gmail” + “Formatter” + “QuickBooks Online - Create Bill” automates end-to-end invoice-to-ledger.
3. SAP Business One
- Feature/Setting: “B1 Integration Framework” automates invoice import and three-way match workflows.
4. Oracle NetSuite
- Feature/Setting: SuiteScript/REST API automates extraction, validation, and posting of supplier invoices.
5. Xero
- Feature/Setting: “Files API” automates uploading and coding of new invoices into Xero’s payables.
6. QuickBooks Online
- Feature/Setting: “Receipts API” automates entry and reconciliation of supplier invoices.
7. FreshBooks
- Feature/Setting: “Invoices Endpoint” automates receipt and reconciliation tasks.
8. DocuWare
- Feature/Setting: Automated document import and workflow module automates invoice approval/reconciliation.
9. Yooz
- Feature/Setting: “Smart Invoice Capture” automates extraction and integrates with ERP via API.
10. SAP Ariba
- Feature/Setting: “Inbound Invoice API” automates supplier invoice receipt.
11. Basware
- Feature/Setting: “Invoice Processing Automation” automates PO-matching and approval workflows.
12. Kofax
- Feature/Setting: “Kofax ReadSoft Online API” automates invoice recognition and reconciliation.
13. Tipalti
- Feature/Setting: “AP Automation” automates receipt, approvals, and ERP syncing.
14. Coupa
- Feature/Setting: “InvoiceSmash” automates bulk supplier invoice imports.
15. Bill.com
- Feature/Setting: “Automatic Bill Creation from Email” automates invoice ingestion and syncs with GL.
16. SAP Concur
- Feature/Setting: “Invoice Capture” automates ingestion and reconciliation via workflows.
17. Approve.com
- Feature/Setting: “Invoice to Purchase Order Matching” automates matching and approval.
18. Blue Prism
- Feature/Setting: “Digital Worker” automates invoice extraction, PO-matching, and system entry.
19. UiPath
- Feature/Setting: “Document Understanding” + “ERP integration activities” automates the entire workflow.
20. Abbyy FlexiCapture
- Feature/Setting: “Invoice Processing Projects” automates data capture and reconciliation.
21. Google Workspace API
- Feature/Setting: “Drive file watch” + “Apps Script” automates file monitoring, parsing, and posting.
22. IBM Robotic Process Automation
- Feature/Setting: “Email Invoice Processing Bot” automates extraction, validation, ledger entry.
Benefits
1. Automates manual data entry and minimizes human error.
2. Automates and accelerates reconciliation, improving supplier relations.
3. Increases AP transparency with automated audit trails.
4. Enables scalable automation, supporting high invoice volume.
5. Saves labor cost through end-to-end automation.
6. Enables “touchless” invoice processing for faster payments.
7. Automates detection of discrepancies for proactive resolution.
8. Automated compliance and document retention.