Supplier and Procurement ManagementPurpose
1.2. Ensure on-time supplier deliveries, reduce manual tracking, and enhance procurement efficiency.
1.3. Integrate procurement schedules, inventory systems, and supplier contact data for real-time monitoring and alerting.
1.4. Provide timely alerts across email, SMS, team chat, or workflow platforms to avoid production delays or stockouts.
1.5. Record alert status and supplier responsiveness, creating a feedback loop for continuous process improvement.
Trigger Conditions
2.2. Purchase order marked as “pending” and remains incomplete beyond expected delivery date.
2.3. Status update received from supplier (manual/API) indicates delivery delay.
2.4. Inventory threshold for specific abrasives is breached and tied delivery is not received.
2.5. Manual override or request from procurement team to send reminders.
Platform Variants
3.1. Twilio SMS
• Function: Programmable Messaging API
• Configuration: Set to send SMS to supplier contact numbers when trigger is met; specify message template and sender ID.
3.2. SendGrid
• Function: Mail Send API
• Configuration: Set up transactional email workflow; configure subject, dynamic fields, and recipient list.
3.3. Slack
• Function: Incoming Webhooks
• Configuration: Send messages to a designated channel or user group when delivery is pending.
3.4. Microsoft Teams
• Function: Connector/Webhook
• Configuration: Post adaptive card notifications to procurement channel; include delivery details.
3.5. Outlook 365
• Function: Automated Email via Graph API
• Configuration: Schedule and send automated reminder emails; attach purchase order if required.
3.6. Google Calendar
• Function: Calendar Events API
• Configuration: Create calendar event for each pending delivery; send automated event reminders to stakeholders.
3.7. WhatsApp Business
• Function: WhatsApp Business API
• Configuration: Pre-approved template message for late or upcoming deliveries; triggered to supplier WhatsApp number.
3.8. Zendesk
• Function: Ticket API
• Configuration: Auto-create or update a ticket per late delivery; notify procurement team.
3.9. monday.com
• Function: Automations & Notifications
• Configuration: Set board automations to notify responsible users and suppliers when status is 'late'.
3.10. Asana
• Function: Task Due Date Reminders
• Configuration: Automatically comment/tag when a delivery deadline approaches or passes.
3.11. SAP ERP
• Function: PO/Delivery Status API
• Configuration: Trigger email or external webhook upon pending delivery status.
3.12. Oracle NetSuite
• Function: Saved Search & Workflow Actions
• Configuration: Configure workflow to auto-email supplier and internal users when criteria met.
3.13. HubSpot
• Function: Workflow Automation
• Configuration: Set triggers based on custom fields for delivery dates; use email or SMS integrations.
3.14. Airtable
• Function: Automation
• Configuration: Monitor a “Delivery Due” field; trigger automated notifications via integrated channels.
3.15. Trello
• Function: Due Date Automations via Butler
• Configuration: Card moves or comments when ‘Due Date’ is surpassed.
3.16. Zapier
• Function: Multi-step Automation
• Configuration: Monitors procurement or supplier app, triggers multi-channel notifications.
3.17. Salesforce
• Function: Process Builder/Flow
• Configuration: Update activity timeline and send workflow email or SMS on overdue deliveries.
3.18. Freshdesk
• Function: Ticket Status Change Automation
• Configuration: When supplier ticket goes overdue, auto-notify assigned agent and supplier.
3.19. Google Sheets
• Function: App Script Trigger
• Configuration: Scheduled script checks date columns, sends email to suppliers.
3.20. Mailgun
• Function: Email Sending API
• Configuration: Configure sending domain, dynamic recipient, and templated message per reminder rule.
3.21. Discord
• Function: Bot Webhook
• Configuration: Send message/tag supplier or procurement team in agreed channel.
3.22. ClickUp
• Function: Automations
• Configuration: Send notification or assign task when supplier delivery status marked ‘pending.’
3.23. Jira
• Function: Automation Rule
• Configuration: On issue/delivery due date missed, comment or assign to procurement team lead.
3.24. QuickBooks
• Function: Expenses/PO Reminders
• Configuration: Use reports and triggers to email vendors if delivery date is overdue.
Benefits
4.2. Significantly reduces manual tracking workload for procurement teams.
4.3. Combats costly manufacturing or supply chain disruptions from late abrasive deliveries.
4.4. Boosts visibility into supplier performance trends and recurring issues.
4.5. Enables rapid escalation for critical or high-value order delays.