Document storage and retrieval for supplier contracts

**Purpose**

1.1. Centralize digital storage of supplier contracts for abrasives, index for rapid search, enforce access controls, automate versioning, enable policy-based archiving, and integrate with procurement and compliance workflows.
1.2. Eliminate manual errors, accelerate audits, facilitate contract renewals and compliance tracking, and provide secure, role-based access for procurement staff and management.

**Trigger Conditions**

2.1. New supplier contract is signed via e-signature platform.
2.2. Procurement uploads or updates contract file in email, shared drive, or internal portal.
2.3. Periodic sweep for expiring/renewing contracts based on metadata.
2.4. Supplier sends updated agreement or addendum via email or portal submission.
2.5. Access or search request for specific supplier contract by authorized employee.

**Platform Variants**

3.1. **DocuSign**
- Feature/Setting: Envelope Completed webhook — triggers contract file handoff
- Sample: Configure 'Envelope Completed' webhook to POST PDF/metadata to storage API endpoint.

3.2. **Dropbox Business**
- Feature/Setting: File Upload event + App Folder API
- Sample: Use API to watch for uploads/edits in /Contracts/Suppliers/Abrasives, read file, store metadata.

3.3. **Google Drive for Business**
- Feature/Setting: Files:watch API
- Sample: Enable push notifications for changes in “Abrasives Contracts” folder, invoke retrieval process.

3.4. **Box**
- Feature/Setting: Event API (FILE.UPLOADED, FILE.PREVIEWED)
- Sample: Listen for FILE.UPLOADED in “Abrasives Supplier Contracts” folder, extract document ID and metadata.

3.5. **Microsoft SharePoint Online**
- Feature/Setting: Webhook for Document Library
- Sample: Set up “Supplier Contracts” library with ‘Item Added’ triggers, store and catalog new files.

3.6. **OneDrive for Business**
- Feature/Setting: DriveItem Create webhook
- Sample: Monitor folder for new document creation, tag and register supplier contract files.

3.7. **AWS S3**
- Feature/Setting: S3:ObjectCreated:* event
- Sample: Create Lambda trigger for contract uploads in “supplier-contracts/abrasives/”, push to database.

3.8. **Google Cloud Storage**
- Feature/Setting: Object finalized Pub/Sub notification
- Sample: Subscribe to bucket events where contracts are finalized, write metadata to datastore.

3.9. **Azure Blob Storage**
- Feature/Setting: BlobCreated event via Event Grid
- Sample: Event subscription on container “abrasives-contracts”, automated index creation.

3.10. **SAP Ariba**
- Feature/Setting: ContractWorkspace API
- Sample: Monitor new/updated contract workspace; export document to downstream storage.

3.11. **Salesforce**
- Feature/Setting: Files Insert/Update API
- Sample: Watch 'Supplier Contract' custom object, sync file/fields to document management system.

3.12. **Ironclad Contract Management**
- Feature/Setting: API webhook on executed contract
- Sample: Push executed contract file and key data to document repository on status = executed.

3.13. **ServiceNow**
- Feature/Setting: Attachment table insert event script
- Sample: Scripted action on contract attachment, route to storage/archive module.

3.14. **M-Files**
- Feature/Setting: Vault Event Handlers
- Sample: Register for New Document events in “Abrasives Supplier Contracts” vault, trigger indexing.

3.15. **NetSuite**
- Feature/Setting: RESTlet for new file on vendor contract record
- Sample: Deploy RESTlet to react to new agreement attachment, forward to unified contract storage.

3.16. **Smartsheet**
- Feature/Setting: Attachments Added webhook
- Sample: On file attachment to “Supplier Contract Tracker” sheet, initiate archive and log metadata.

3.17. **Egnyte**
- Feature/Setting: Webhook on folder/file event
- Sample: Monitor /Suppliers/Abrasives/Contracts for all file ops, sync with records system.

3.18. **ShareFile**
- Feature/Setting: FileUploaded event API
- Sample: Push uploaded files and metadata to central database on contract upload.

3.19. **Alfresco**
- Feature/Setting: Repository Event (onCreateNode)
- Sample: onCreateNode for contract document type in “SupplierContracts” site, trigger indexing module.

3.20. **Zoho Docs/WorkDrive**
- Feature/Setting: API for file/folder changes
- Sample: Poll or subscribe to 'Abrasives Supplier Contracts' folder changes, process new uploads.

**Benefits**

4.1. Eliminates lost/duplicate contracts, improves audit readiness, and ensures security.
4.2. Enables instant access/search for compliance, procurement, and management teams.
4.3. Reduces admin overhead and manual errors with automated versioning/archival policies.
4.4. Easily integrates with approval, renewal, and compliance workflows for full process automation.