Automated verification of received goods against purchase orders

Purpose

1.1. Automate the verification of received goods against purchase orders to ensure inventory accuracy, minimize human error, flag discrepancies, and generate reports for supplier performance in pen store retail.
1.2. Automates matching of delivery receipts with purchase orders, updating inventory, and alerting discrepancies to procurement and suppliers automatically.
1.3. Automatedly records supplier compliance, enabling continuous improvement based on shipment accuracy and timeliness.

Trigger Conditions

2.1. Automated trigger when goods receipt is logged in warehouse management systems.
2.2. Triggered upon digital delivery note upload or scanning.
2.3. Automates on matching ERP entries for expected delivery date and actual date received.
2.4. Automatically starts when supplier sends ASN (Advanced Shipping Notice).
2.5. Scheduled automation at period close or end-of-day inventory reconciliation.

Platform Variants

3.1. SAP S/4HANA
• API: Goods Movement API — automate to capture and verify goods receipt against purchase orders.
3.2. Microsoft Dynamics 365 Supply Chain
• Function: Purchase Order Receipt Posting — automate posting and verification process.
3.3. Oracle NetSuite
• Endpoint: Item Receipt API — automate matching of received items and flagging inconsistencies.
3.4. Shopify
• App: Inventory API — automate updating of stock and purchase order reconciliation upon receipt events.
3.5. Zoho Inventory
• Feature: Purchase Receive Automation — automate the matching of received goods.
3.6. QuickBooks Commerce
• Endpoint: Purchase Receipts API — automate verification and inventory update.
3.7. SAP Business One
• Module: Goods Receipt PO Automation — automate entry validation and discrepancy alert.
3.8. TradeGecko
• Function: Automated Purchase Order Receipt — automate comparison upon receipt.
3.9. Unleashed Software
• Feature: Automated Receipts — match incoming goods with POs automatically.
3.10. Cin7
• Setting: Automated Stock Entry from PO — automate reconciliation.
3.11. Fishbowl Inventory
• Integration: PO Receiving Automation — automate verification and alerting.
3.12. Infor CloudSuite
• Module: Receiving Automation — automate cross-check with approved POs.
3.13. Oracle Fusion Cloud
• Process: Receipt Reconciliation — automate schedule-driven matching.
3.14. Odoo
• API: Stock Picking Automation — automate validation workflow.
3.15. Lightspeed
• Feature: Automated Purchase Intake — automate updating and reporting.
3.16. Xero
• Endpoint: Inventory Receipt Automation — automate PO matching.
3.17. Sage Intacct
• Function: Receiving Automation — automate verification with audit trail.
3.18. Monday.com
• Integration: Automate Board Item to Match PO and Goods Receipt documents.
3.19. Smartsheet
• Automation: Triggered matching workflow between PO log and intake.
3.20. Airtable
• Automation: Match “Received Quantity” and “Ordered Quantity” fields and flag mismatches automatically.
3.21. Google Sheets (Apps Script)
• Script: Automates row-by-row comparison between order log and receipt intake sheet.
3.22. Power Automate
• Flow: Automate cross-system PO and receipt reconciliation and Slack/Teams notification.

Benefits

4.1. Automates tedious, error-prone manual checks, saving staff hours and reducing inventory shrinkage.
4.2. Enables real-time, automated alerts for mismatches between PO and goods received for quick resolution.
4.3. Supports automated reporting on supplier performance and compliance.
4.4. Automating inventory updates increases accuracy for sales and planning.
4.5. Automatedly creates audit trails for compliance and accountability.
4.6. Scalable and automatable for growing SKU lists and supplier networks.