Supplier and Vendor Management AutomationPurpose
1.2. Ensure each new product request from the team is captured, validated, processed, submitted to vendors, and followed up automatically, providing seamless supplier onboarding and product catalog expansion.
1.3. Automates supplier communication, document collection, inventory dataset updates, compliance checks, and notifications for internal stakeholders.
1.4. Supports data-driven decision-making by consolidating new product request histories and automates reporting for management review.
Trigger Conditions
2.2. Email request flagged by keywords (“new bait”, “supplier request”).
2.3. Slack/Teams message with specific trigger phrase in relevant channels.
2.4. API endpoint receives POST data from external app or vendor.
2.5. New row in a connected Google Sheet or Airtable base.
2.6. Barcode scan in inventory system indicating unregistered SKU/item.
Platform Variants
• Feature/Setting: Form submission trigger automates integration to Sheets and email notifications.
3.2. Microsoft Power Automate
• Feature/Setting: Flow for detecting Outlook emails and routing requests; use template “When a new email arrives (V3)”.
3.3. Slack
• Feature/Setting: Workflow automates form trigger via “Workflow Builder”; alerts #product-requests channel.
3.4. Microsoft Teams
• Feature/Setting: Automate “Incoming webhook” for product requests, triggering adaptive cards for approvals.
3.5. Zapier
• Feature/Setting: Create Zaps using “New Record in Google Sheets” to downstream automations.
3.6. Airtable
• Feature/Setting: Automate form submission to “Product Request” table, triggers scripted actions via “Automations” panel.
3.7. Trello
• Feature/Setting: Butler “Card Created” automation, posting request cards to “New Supplier Requests” list.
3.8. Mailgun
• Feature/Setting: Automate parsing inbound “product-request@...” mailbox for new requests.
3.9. Jotform
• Feature/Setting: Auto-forward new form entries to webhook or direct API integration for workflow trigger.
3.10. Pipedream
• Feature/Setting: HTTP endpoint automates receiving JSON, then triggers multi-step workflows.
3.11. Make (Integromat)
• Feature/Setting: Watch forms/emails for new request, automate split to notifications/actions.
3.12. DocuSign
• Feature/Setting: Automate pre-fill and send product onboarding agreements; configure “Envelopes: create and send”.
3.13. Dropbox
• Feature/Setting: File upload triggers new request automation for compliance/supporting docs.
3.14. Google Drive
• Feature/Setting: Detect newly added files in “New Products” folder, automate approval chain.
3.15. SendGrid
• Feature/Setting: Automates templated supplier notification on new product request using the “Mail Send API”.
3.16. Shopify
• Feature/Setting: Product API automates draft item creation upon approval.
3.17. Twilio SMS
• Feature/Setting: Automated outbound notification to supplier reps for urgent requests using “Message API”.
3.18. HubSpot
• Feature/Setting: Workflow creates/updates supplier contact and logs product engagement in CRM.
3.19. Monday.com
• Feature/Setting: Automate board item creation and automated notification rules for new requests.
3.20. QuickBooks Online
• Feature/Setting: Automates vendor record creation and invoice preparation on approved requests using “Vendor API”.
3.21. Xero
• Feature/Setting: Automates supplier registration and mapping to product entries.
3.22. Notion
• Feature/Setting: Automate new entry in “Product Requests” database with notification tasks.
Benefits
4.2. Reduces processing time, error rates, and administrative burden in automating bait shop inventory expansion.
4.3. Increases traceability, accountability, and compliance with automated logs and approvals.
4.4. Centralizes communication and automates follow-up, ensuring timely supplier engagement and responses.
4.5. Provides scalable, automatable new product workflows adaptable across platforms and vendor ecosystems.