Track and update incoming shipment statuses

Purpose

1.1. Automatically monitor and update statuses of all incoming ingredient and supply shipments to ensure real-time inventory visibility, minimize stockouts, and optimize coordination between suppliers, kitchen, and purchasing staff for a Japanese restaurant.
1.2. Integrates shipment data from vendors/logistics providers, sends notifications on delays or arrivals, updates ERP/Inventory software, and triggers alerts or action steps for critical supplies.

Trigger Conditions

2.1. New shipment record or status change detected in supplier portal/API.
2.2. Tracking number updated in logistics provider’s system (e.g., label created, en-route, delivered).
2.3. Email/SMS from supplier containing shipment status update.
2.4. Webhook from supplier ERP or logistics partner.
2.5. Manual submission via internal dashboard or mobile app (rare, fallback).

Platform Variants

3.1. Twilio SMS
• Feature: Programmable Messaging; Configure webhook to receive SMS from supplier, parse for status keywords, and trigger workflow.
3.2. SendGrid
• Feature: Inbound Parse Webhook; Capture incoming emails, extract shipment information, and push to inventory system.
3.3. Google Sheets
• Feature: OnChange Trigger; Automatically sync status columns with supplier PK/PO data through Sheets API.
3.4. Slack
• Feature: Incoming Webhooks; Post real-time shipment alerts to kitchen or purchasing channel.
3.5. Microsoft Teams
• Feature: Incoming Webhook; Push shipment status updates to procurement team’s channel.
3.6. SAP Business One
• Feature: Service Layer API (GoodsReceiptService); Update inventory records with new arrival dates.
3.7. Oracle NetSuite
• Feature: REST Web Services API, Purchase Order Update; Set latest shipment status in PO record.
3.8. QuickBooks Online
• Feature: API (Purchase Orders); Update PO statuses on item arrival.
3.9. Salesforce
• Feature: Flow Builder + REST API; Trigger status update and notify relevant teams.
3.10. Shopify
• Feature: Orders API, Fulfillment Update; Mark items as incoming/pending in supply or non-retail SKUs.
3.11. Zoho Inventory
• Feature: API, PurchaseOrder Update; Alter expected dates and confirm receipts from shipment triggers.
3.12. Monday.com
• Feature: Automations + API; Change board status/pulse on incoming shipment.
3.13. Trello
• Feature: Power-Up + Webhooks; Move shipment card to new list per updated status.
3.14. Asana
• Feature: Custom Fields + Rules; Auto-update task/project with new shipment info.
3.15. Airtable
• Feature: Automation Triggers; When ‘Shipment Status’ changes, update records or alert user.
3.16. Mailgun
• Feature: Routes + Webhooks; Route incoming supplier emails and extract status data.
3.17. FedEx Developer API
• Feature: Track API Endpoint; Query shipment by tracking number for real-time status.
3.18. UPS Developer Kit
• Feature: Tracking API; Poll tracking numbers and update internal status.
3.19. DHL Developer Portal
• Feature: Shipment Tracking API; Receive webhook or poll for status refresh.
3.20. Amazon SNS
• Feature: HTTP(S) notifications; Forward shipment status updates via topic subscriptions.
3.21. Smartsheet
• Feature: Webhooks; Detect sheet changes and relay status to inventory systems.
3.22. SAP Ariba
• Feature: Supplier Collaboration API; Pull delivery updates into inventory system.
3.23. Jira
• Feature: Automation Rules; Update issue/ticket linked to inventory with shipment data.

Benefits

4.1. Eliminates manual status checks and reduces communication lag between supplier, restaurant, and kitchen staff.
4.2. Enhances reliability of inventory forecasting and planning.
4.3. Proactively mitigates supply disruptions with real-time alerts.
4.4. Drives transparency and accountability across procurement.
4.5. Frees up staff time for customer-centric tasks, improving operational efficiency.