Batch tracking for perishable items

Purpose

1.1. Automate tracking of perishable food item batches from delivery to consumption in a Chilean restaurant.
1.2. Enable automated expiration monitoring, low-stock alerts, and supplier recalls via real-time automation.
1.3. Automate recording batch numbers, receive dates, best-before dates, and usage per dish for food safety compliance.
1.4. Ensure food waste reduction and efficient supply chain response using automated traceability.
1.5. Automate constraint enforcement: items near expiry trigger internal workflow automation for prioritized usage.

Trigger Conditions

2.1. Automated receipt of new perishable batch in inventory (barcode scan, supplier API, POS entry).
2.2. Automating batch depletion by ingredient usage in prep/kitchen or POS sale.
2.3. Automated batch nearing expiration (date condition) triggers notification flow.
2.4. Supplier recall notification auto-triggers batch search and quarantine instruction.

Platform Variants

3.1. Twilio SMS
• Feature: Automated SMS alerts to kitchen/supervisors for expiry or recall.
• Configuration: SMS Send API — set trigger, enter phone numbers, message templates with batch data.
3.2. SendGrid
• Feature: Automate email notifications of batch status or discrepancies.
• Configuration: Dynamic Templates/API Trigger — connect to expiry or recall events.
3.3. Google Sheets
• Feature: Automated batch tracking log and inventory dashboard.
• Configuration: Sheets API — update rows for each batch event.
3.4. Airtable
• Feature: Perishable inventory automating via relational tracking of batches and expiry.
• Configuration: Sync API — batch create/update with expiry trigger.
3.5. Slack
• Feature: Automated batch escalation messages in team channels.
• Configuration: Slack Incoming Webhook — post messages on trigger events.
3.6. SAP Business One
• Feature: Inventory batch number automation and procurement alerts.
• Configuration: Inventory Batch/Serial Numbers API — trigger purchase or depletion events.
3.7. Oracle NetSuite
• Feature: Automated inventory and food safety compliance tracking.
• Configuration: Inventory Management API — batch record creation, expiry alerts.
3.8. Square POS
• Feature: Usage-based batch depletion automation per transaction.
• Configuration: POS API — link dish sales to batch deduction.
3.9. Shopify
• Feature: Automated inventory batch updates for delivery/online orders.
• Configuration: Fulfillment API — update batch per outbound order.
3.10. Zapier
• Feature: Cross-platform automated batch status updating and alert workflows.
• Configuration: Multi-step Zaps — inventory app triggers, Slack/Email actions.
3.11. Microsoft Power Automate
• Feature: Automated flow for inventory event to notification.
• Configuration: Flow triggers — inventory update, condition, send notification action.
3.12. Freshservice
• Feature: Service desk automation for supplier recalls and compliance checks.
• Configuration: Workflow Automator — create ticket on recall event.
3.13. Jira
• Feature: Batch issue tracking for food safety incidents.
• Configuration: Automation Rules — auto-create issues from batch events.
3.14. QuickBooks Commerce
• Feature: Batch-inventory automation for procurement and reconciliation.
• Configuration: API integrations — batch create/update on supplier delivery.
3.15. Trello
• Feature: Automated card creation for action on perishable batches.
• Configuration: Automation (Butler) — new card for expiries/recalls.
3.16. Syspro
• Feature: Automated inventory and batch management for food service.
• Configuration: Inventory Batch API — trigger alerts for low stock/expiring items.
3.17. Zoho Inventory
• Feature: Automates stock, batch expiration, and supplier return processes.
• Configuration: Zoho Inventory API — webhook trigger for expiry.
3.18. FoodLogiQ
• Feature: Batch traceability and supplier recall automation.
• Configuration: Recall Management API — instant notifications, quarantine flows.
3.19. Microsoft Dynamics 365
• Feature: Automated batch and expiry tracking for procurement and compliance.
• Configuration: Inventory API — alert on threshold/expiry.
3.20. IBM Food Trust
• Feature: Food supply chain batch traceability automation.
• Configuration: Blockchain API — automate recording and tracking batches/events.
3.21. Monday.com
• Feature: Automated workflow for perishable batches lifecycle.
• Configuration: Automations — batch expiry/recall triggers new status or task.
3.22. Infor CloudSuite Food & Beverage
• Feature: Batch recording and expiration event automation.
• Configuration: M3 Inventory API — event-based triggers.

Benefits

4.1. Automates compliance and audit readiness for food safety regulations.
4.2. Automatedly reduces food waste by enforcing expiry-first usage in the kitchen.
4.3. Automate low stock and expiry alerts, minimizes stockouts and emergency orders.
4.4. Automates batch recall response for rapid quarantine and communication.
4.5. Improves efficiency via centralized, automated tracking and reporting.
4.6. Enables automated analytics for supplier performance and food safety KPIs.