Supplier & Inventory CoordinationPurpose
1.2. Automates notifications, documentation, validation, and real-time record updates upon goods arrival or supplier transaction.
1.3. Enables automated compliance checks, shelf-life monitoring, and instant restocking awareness to prevent shortages or over-ordering.
1.4. Streamlines data transfer between suppliers, storerooms, and restaurant stockrooms with automation of multi-channel data inputs (email, SMS, API, barcode, IoT sensors).
Trigger Conditions
2.2. Staff scans a received item’s barcode/QR code.
2.3. IoT scale detects weight change in storeroom stock.
2.4. Scheduled time-based triggers aligned with supplier expected delivery windows.
2.5. API request received from supplier’s ERP or ordering system.
Platform Variants
3.1. Twilio
• Feature/Setting: Incoming SMS webhook triggers automation upon supplier text delivery confirmation.
3.2. SendGrid
• Feature/Setting: Inbound Parse Webhook automates extraction from supplier emails containing shipment notifications.
3.3. Slack
• Feature/Setting: Automated Slackbot posts inventory receipts to #inventory-log channel upon trigger.
3.4. Zapier
• Feature/Setting: Automat automation workflow between supplier email and central Google Sheets inventory tracker.
3.5. Shopify
• Feature/Setting: Inventory Level Update API automates real-time stock updates on delivery.
3.6. Square
• Feature/Setting: Inventory Changes Webhook automates logging on stock intake event.
3.7. Airtable
• Feature/Setting: Automated record creation via API upon receipt or delivery webhook.
3.8. Google Sheets
• Feature/Setting: App Script automation appends new inventory row on supplier confirmation.
3.9. Microsoft Power Automate
• Feature/Setting: Automated trigger on email with invoice/packing list to log in Dynamics 365.
3.10. QuickBooks Online
• Feature/Setting: New Purchase Receipt API automates transactional log on inventory arrival.
3.11. Oracle NetSuite
• Feature/Setting: Automated Inbound Shipment Receipt via SuiteScript triggers stock log.
3.12. SAP Business One
• Feature/Setting: Inventory Goods Receipt API automates data entry on goods arrival.
3.13. Freshdesk
• Feature/Setting: Automated creation of inventory tickets on delivery via email parsing.
3.14. HubSpot
• Feature/Setting: Workflow automation logs delivery in custom property on contact (supplier).
3.15. Monday.com
• Feature/Setting: Automated board item creation via API after delivery event webhook.
3.16. Barcode Scanner App (e.g., Scandit SDK)
• Feature/Setting: API event triggers automation as inventory barcode is scanned on arrival.
3.17. Dropbox
• Feature/Setting: Dropbox API file upload event automates logging of scanned delivery receipts.
3.18. Trello
• Feature/Setting: Automated Trello card creation for each incoming delivery through API.
3.19. AWS Lambda
• Feature/Setting: Serverless function automation processes delivery data and logs to DynamoDB.
3.20. IoT (e.g., Particle.io)
• Feature/Setting: Sensor trigger automates logging when storeroom bin weight change detected.
3.21. Telegram
• Feature/Setting: Bot automation logs delivery as staff send messages with pictures/scans.
3.22. Docparser
• Feature/Setting: Document Automation parses supplier PDFs and posts structured inventory data.
3.23. Jotform
• Feature/Setting: Form submission automation for manual entry of undigitized receipts.
3.24. Notion
• Feature/Setting: Automated database entry via API when new supplier confirmation received.
Benefits
4.2. Enables automated, real-time visibility of current inventory levels for purchasing teams.
4.3. Automates compliance by ensuring digital audit trails for all inventory movements.
4.4. Triggers automated notifications for out-of-stock or surplus, reducing wastage.
4.5. Streamlines multi-channel, automatable updates across locations, platforms, and teams.
4.6. Accelerates onboarding of new suppliers with plug-and-play automation connectors.
4.7. Boosts productivity by automating mundane logging tasks, letting staff focus on core functions.