Supplier & Inventory ManagementPurpose
1.2. Minimize ingredient loss, optimize costs and restocking cycles, improve negotiation with suppliers.
1.3. Generate analytics for data-driven ordering, menu planning, and real-time stock level visibility.
1.4. Enable trend-based purchase orders for seasonal and best-selling ingredients based on historical usage reports.
Trigger Conditions
2.2. Detection of quantity variance between expected and actual stock.
2.3. Scheduled cadence (e.g., daily, weekly) for summary reports.
2.4. Thresholds for wastage, e.g., >5% loss of any ingredient triggers report dispatch.
Platform Variants
3.1. Salesforce
• Feature/Setting: Configure scheduled Flow with Inventory custom object for wastage tracking and generate scheduled reports via Reports API.
3.2. Zapier
• Feature/Setting: Trigger on Google Sheets inventory update, use Formatter to compare usage, filter, and send summary via Gmail or Slack integration.
3.3. Microsoft Power Automate
• Feature/Setting: Use SharePoint List integration as inventory ledger, scheduled Power Automate Flow to compare quantities and send Teams notification or Power BI report.
3.4. Google Sheets
• Feature/Setting: Use Google Apps Script to set up automatic calculations and scheduled email of wastage and top ingredient usage.
3.5. QuickBooks
• Feature/Setting: Use QuickBooks Inventory APIs to extract ingredient usage and misalignment, trigger email report via built-in reminders.
3.6. SAP
• Feature/Setting: Configure SAP Inventory Management module to run MIGO movement type reports, trigger scheduled output via SAP PI API.
3.7. Slack
• Feature/Setting: Use Incoming Webhooks API to post formatted report summaries to a dedicated inventory management channel.
3.8. Twilio SMS
• Feature/Setting: Use Twilio Programmable Messaging API to send automated SMS notifications of key wastage or best-seller shifts to managers.
3.9. SendGrid
• Feature/Setting: Use SendGrid API v3 Mail Send endpoint to dispatch periodic ingredient usage email digests to procurement.
3.10. Trello
• Feature/Setting: Create Trello card via REST API when wastage thresholds are breached, assign to purchasing team.
3.11. Airtable
• Feature/Setting: Set up Airtable Automations to monitor ingredient usage base, generate filtered views, email report via Airtable integration.
3.12. Monday.com
• Feature/Setting: Use Monday.com API to update inventory boards and trigger notifications, automate reporting via integration recipes.
3.13. Notion
• Feature/Setting: Use Notion API to collect inventory updates, generate analytic reports in a Notion database, schedule summary notifications.
3.14. Asana
• Feature/Setting: Create task using Asana API for each critical wastage event; attach auto-generated report.
3.15. HubSpot
• Feature/Setting: Use custom properties and workflows to log wastage/best-seller data, automate reporting via HubSpot Workflow tool.
3.16. Oracle NetSuite
• Feature/Setting: Configure saved searches on ingredient depletion, trigger email alerts using SuiteScript automation.
3.17. Freshdesk
• Feature/Setting: Open support ticket for supplier review using Ticket API on excessive wastage or stockouts.
3.18. Zoho Inventory
• Feature/Setting: Set up scheduled reports and webhook notifications on inventory module for best-selling and wasted items.
3.19. Google Data Studio
• Feature/Setting: Connect to inventory source, set up automatic email delivery of scheduled dashboards to stakeholders.
3.20. Dropbox
• Feature/Setting: Upload daily or weekly summary CSV to designated Dropbox folder using Dropbox API, share with external parties.
Benefits
4.2. Improved supplier negotiation leveraging accurate best-seller trends.
4.3. Data-driven procurement and menu adjustments for maximum profitability.
4.4. Reduced manual labor and reporting inaccuracies, supporting compliance and sustainability efforts.
4.5. Enhanced agility in stock management, preventing losses and shortages.